RFP1
Located in Oroville, CA
Pay: $23 - $24/Hour
Job Full Description
Express is hiring for a Bookkeeper/Office Manager. This position requires 1-2 years of current experience. This position offers administrative and HR support to both office and yard staff, while also serving as the first point of contact for visitors, managing incoming calls, and handling email correspondence.
Pay: $23 - $24/Hour DOE
Work Hours: Monday – Friday 8:00 AM – 5:00 PM
Location: Oroville, Ca
At Express, we care about our Associates that’s why we offer Holiday Pay and 401K along with Health Care Insurance. (Associates must meet requirements as stated in the handbook)
Job Description:
Payroll/Human Resource
• Process weekly payroll for hourly employees.
• Manage new hire onboarding, including I-9 and D-4 forms, and create employee profiles in QuickBooks.
• Process monthly officer salaries, monitor and track employee time off.
• Administer bimonthly salary and monthly commission payroll for sales staff.
• Handle wage garnishment orders and process payments accordingly.
• Track sales eligible for commissions.
• Submit payroll liabilities such as insurance premiums, garnishments, and 401(k) contributions.
• Complete and submit monthly workers’ compensation reports.
• Provide HR-related support as needed.
Office
• Answer incoming phone calls and direct them to the appropriate staff.
• Serve as the first point of contact for office visitors.
• Order office supplies and restock first aid kits as needed.
• Monitor and respond to daily email correspondence.
• Perform daily filing.
• Request W-9 forms and insurance documentation from independent contracted drivers.
• Manage end-of-year file archiving and create new file systems for the new year.
• Support miscellaneous tasks such as sending equipment out for repair, planning holiday events, etc.
Accounts Payable
• Enter and process company payables in QuickBooks.
• Process and record ACH/EFT payments in QuickBooks.
• Conduct daily check runs to take advantage of vendor discounts.
• Print monthly inventory reports for mill lead.
• Generate lumber tags using vendor Bills of Lading for incoming deliveries.
• Update inventory tracking spreadsheets in Excel for lumber shipments.
• Prepare journal entries for lumber cost allocations to sales.
Accounts Receivable
• Generate invoices in QuickBooks post-shipment for approval.
• Verify and document loaded units; obtain driver signatures.
• Create Bills of Lading for outgoing shipments and coordinate with forklift operators for loading.
• Email invoices to customers and inventory control teams.
• Review and distribute accounts receivable aging reports; follow up with customers on outstanding balances.
• Post customer payments (checks and ACH/EFT) and scan deposits using desktop scanner.
• Contact customers for resolution on payment issues when necessary.
• Process new customer credit applications and share company information with new vendors/suppliers.
Bookkeeping
• Support external bookkeeper with month-end closing tasks.
• Post and reconcile corporate credit card transactions.
• Enter miscellaneous journal entries as directed by the CPA.
• Generate and review monthly financial reports.
• Print and review P&L statements for completed jobs.
• Record journal entries to remove COGS from inventory.
• Process quarterly and year-end federal and state tax payments.
Knowledge, Skills, Requirements, and Qualifications:
• Must have 1-2 years of current Bookkeeper experience.
• Must have current experience with QuickBooks and Microsoft Office.
• Strong customer service skills.
• Attention to details.
• Lumber experience is a plus but not required.
• Must have math skills.
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#chicoca
Chico, CA
2336
60 Independence Circle
Suite 103
Chico, CA 95973
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