OBJECTIVE: We are seeking a detail-oriented and approachable Part-Time HR Generalist to join our Senior Services non-profit agency. The HR Generalist will support day-to-day human resources functions, helping us maintain a positive and compliant work environment while ensuring the smooth operation of our HR processes. This role is ideal for an HR professional who is looking to contribute at a critical senior services non-profit in a part time capacity.
KEY ADMINISTRATIVE OFFICE RESPONSIBILITIES:
Recruitment & Staffing:
- Assist in the recruitment process by posting job openings, reviewing resumes, and scheduling interviews for various roles, including medical and administrative staff.
- Conduct reference checks and prepare job offers
Onboarding & Orientation:
- Oversee new employee onboarding, including processing paperwork, conducting orientation sessions, and ensuring all HR compliance requirements are met.
- Provide guidance to new employees on policies, procedures, and benefits.
Employee Relations:
- Serve as a point of contact for employees' HR-related inquiries and concerns.
- Assist in resolving employee issues, facilitating conflict resolution, and promoting a positive workplace culture.
Compliance & Documentation:
- Maintain and update employee files, ensuring compliance with healthcare-specific regulations (HIPAA, OSHA, etc.).
- Assist in the preparation of reports and documentation for audits, regulatory inspections, and internal reviews.
Benefits Administration:
- Assist employees with benefits enrollment and questions, including health insurance, paid time off, and retirement plan.
- Help track and report on benefits usage and make sure employees are aware of their entitlements.
Training & Development:
- Assist with the coordination of ongoing training, including compliance training, customer service, volunteer certifications and professional development.
Payroll Management:
- Serve as a backup for day-to-day payroll-related tasks, including timekeeping, managing vacation accruals, processing bi-weekly payroll, and collaborating with employees to ensure accurate and timely data entry.
HR Projects & Improvement:
- Assist in implementing HR initiatives to improve employee satisfaction, retention, and overall agency efficiency.
- Other related duties as assigned.
REQUIRED QUALIFICATIONS AND EXPERIENCE:
· Any combination of education, training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
· Bachelor’s Degree plus two (2) years’ experience in Human Resources; OR
· Associate’s Degree plus three (3) years’ experience in Human Resources; OR
· High School Diploma plus five (5) years’ experience in Human Resources with increasing responsibilities
KNOWLEDGE OF:
- HR best practices, employment law, and healthcare-specific regulations (HIPAA, OSHA)
- Microsoft Office Suite (Word, Excel, PowerPoint)
· Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility
· Business English usage, spelling, grammar, punctuation, and report and/or letter writing
· Project management
· Techniques for providing a high level of customer service
SKILLS AND ABILITIES:
· Interpret, apply, explain, and ensure compliance with federal, state, and local laws, rules, regulations, policies, procedures, and practices of human resources administration
· Interact with and maintain cooperative relationships with those contacted in the course of work
· Demonstrate positive interpersonal skills using tact, patience and courtesy
· Communicate in English, clearly and concisely, both orally and in writing
- Excellent communication and interpersonal skills with a strong focus on confidentiality and discretion.
- Work independently, prioritize tasks, and manage time efficiently in a fast-paced environment.
· Handle information in a discreet and confidential manner
· Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines
DESIRABLE QUALIFICATION:
- SHRM Certified Practitioner