We are seeking a reliable and detail-oriented Administrative Assistant to join a professional office team in Monterey, CA. The ideal candidate will have prior administrative experience, excellent organizational skills, and familiarity with the insurance industry. This is a full-time, long-term opportunity with consistent hours and a collaborative work environment.
Key Responsibilities:
- Provide general administrative support to office staff and management
- Answer phones, take messages, and direct calls professionally
- Assist with data entry, filing, and document preparation
- Maintain and update client records and insurance documentation
- Schedule appointments, coordinate meetings, and manage calendars
- Respond to client inquiries via phone and email
- Process and track incoming and outgoing correspondence
- Perform other office tasks as assigned to support daily operations
Qualifications:
- High school diploma or equivalent required; college coursework a plus
- At least 2 years of administrative or office support experience
- Experience in an insurance office or similar setting preferred
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Strong communication and customer service skills
- Ability to multitask and stay organized in a fast-paced environment
- Bilingual in Spanish is a plus (but not required)