14168415
Located in San Rafael, CA
Pay: $65K - $75K annually
Job Full Description
Job Title: Executive Assistant
Schedule: Monday - Friday 9:00am - 5:00pm
Description/Requirements:
Medium-sized trade association is seeking a skilled professional who provides a wide range of administrative support to the Chief Executive Officer (CEO) with minimum guidance, in a confidential manner. This individual will become an expert in association activities, as well as association policies, procedures and operations.
Essential Functions:
- Provides daily administrative support to the CEO, including but not limited to correspondence, scheduling, and general operations.
- Actively handle CEO’s calendar with strong attention to accuracy, detail, and allocation of time to promote productivity and anticipate the need to re-prioritize as appropriate.
- Arranging complex domestic travel for CEO and volunteer leaders.
- Understand business priorities and identify process improvements to create efficiency and scale for the leaders and teams.
- Take ownership of projects and anticipate current and future needs while creating detailed action plans to get ahead of them.
- Provide support on purchasing, expensing, printing, filing, copying, and meeting notes.
- Handle inquiries quickly and follow through on tasks to successful completion.
- Collaborate with other team members to provide seamless support for the entire team.
- Attends association meetings and other special association events, assisting in set up, preparation and registration of the events.
- Coordinates, notifies, and records monthly meetings of the association’s Board of Directors.
- Assists in establishing association timelines.
- Works with Committees, in consultation with the CEO.
- Adheres to the spirit of the Realtor® Code of Ethics in all things.
Qualifications:
- Bachelor’s degree (or equivalent experience)
- Have 3-5+ years of executive assistant experience and supporting senior leaders and teams.
- Possess experienced knowledge of Google and Microsoft Suite and an aptitude to learn new software.
- Enthusiastic and motivated to iterate on current processes.
- Attention for detail especially when it comes to written communications, projects, and presentations.
- Self-starter who can figure out priorities and make tradeoffs when needs change.
- Exhibit professionalism under pressure in both internal and external interactions.
- Committed to collaboration and teamwork.
- Understand the highly flexible nature of support work.
- Comfortable with being available as needed.
- Ability to lift at least 25lbs.
Nice to Have but Not Required:
- You have knowledge of the real estate industry and a passion for it
- You have a background in finance or bookkeeping, including the ability to read and understand financial statements.
- You have excellent communication and interpersonal skills; shown ability to take initiative and build strong, productive relationships with people at all levels.
Call our office 415-472-5400
Visit our office 38 Mitchell Blvd, San Rafael, CA, 94903
Send your resume to Jobs.SanRafaelCA@ExpressPros.com
San Rafael, CA
3162
38 Mitchell Boulevard
San Rafael, CA 94903
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