14365607
Located in North Hollywood, CA
Pay: $25.00/ph
Job Full Description
Our client in North Hollywood is seeking a Accounts Payable Stuff
Accounts Payable (A/P) Trade invoices - Materials
- Retrieve/print vendor invoices received via email and/or mail on a daily basis.
- Must have SAGE 100 Accounting system experience.
- Enter receipt of goods based on receiving documents, i.e., packing slips, BOL’s and put-away sheets as they are scanned from all Warehouses.
- On a regular basis, perform the 3-way matching of vendor invoices against purchase orders (PO), and receiving reports as to quantity, product, pricing, and terms.
- Red flag exceptions, if any, and communicate and discuss the same to corresponding parties including Purchasing.
- Ensure that freight charges reflected on vendors’ invoices are in line with the freight policies as agreed.
- Batch by batch, enter the matched invoices into the A/P system through the Receipt of Invoice Entry in the PO module.
- Post each batch of invoices entered to the A/P system after ensuring its accuracy.
- Update the A/P register after verifying the accuracy of the entries.
- Prepare a separate batch of invoices that need corrections in terms of price or landed cost
A/P Trade invoices – Non-Materials
- Non-material invoices such as utility and telephone bills, professional and consultancy fees, freight charges, health and general insurance premiums and others need to be approved prior to processing, posting and payment.
- Enter and post non-material invoices to Invoice Data Entry in the A/P Module.
- Check and verify the accuracy of the entries.
- Post the batch to and update the A/P register.
A/P Payments
- Perform and prepare for a weekly Check run. The supervisor will determine and select which invoices will be paid by performing the Invoice Payment Selection process;
- Print checks in the Check Printing Payment maintenance in the A/P Module.
- Attach the invoices paid in the lower portion of the Check stub.
- Keep and maintain open and paid invoices files in alphabetical and chronological order
d) Address and resolve issues pertaining to discrepancies in the invoice process, such as short payments, credit memos, orders on hold, payment requests, and other issues that may occur from time to time.
e) Perform an analysis of the Purchase Clearing account, investigate unusual and/or in-appropriate entries and initiate the required adjusting journal entries to correct them.
f) Print and analyze the monthly A/P Detailed Aging Schedule. Reconcile the same with the controlling Accounts Receivable account in the general ledger and prepare the necessary adjusting journal entries, if any.
g) Perform other tasks that may be assigned from time to time by the Supervisor.
Van Nuys, CA
2996
7241 Lankershim Boulevard
Suite A
North Hollywood, CA 91605
Apply Now Email Us