Key Responsibilities:
• Greet associates and clients with a warm and professional demeanor, ensuring an excellent first impression.
• Answer and route phone calls efficiently, addressing inquiries when appropriate.
• Schedule candidate interviews, client meetings, and manage the office calendar.
• Conduct I-9 verifications and ensure all onboarding documentation complies with federal and state regulations.
• Process new hire electronic paperwork accurately and in a timely manner.
• Maintain organized filing systems for personnel files, job orders, and other critical documents.
• Support recruiters by sourcing candidates, screening resumes, and scheduling interviews.
• Prepare and distribute onboarding materials for new hires and temporary associates.
• Perform office errands during work hours, such as delivering documents or picking up supplies.
• Perform routine audits of employee files and office systems to maintain accuracy and compliance.
• Maintain and update the applicant tracking system (ATS) with accurate and current information.
• Conduct pre-employment drug screenings.
• Maintain the lobby in a neat and orderly fashion, including visitor reading materials.
• Perform other duties as assigned by the direct supervisor.
Qualifications:
• Minimum of 2 years of experience in administrative and customer service roles (required).
• Strong organizational skills and attention to detail.
• MUST be able to multitask and work in a high-volume environment.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with applicant tracking systems or databases is a plus.
• Strong grammar and spelling skills are a must.
• Positive attitude, problem-solving mindset, and a proactive approach to work.
• Bilingual (Spanish/English) preferred but not required.
• Previous experience processing I-9 verifications is helpful.
Compensation & Benefits:
• Pay is based on experience.
• Comprehensive benefits package available, including health, dental, and retirement options. (after probationary period)
Schedule: Start as Part-Time (15-20 hrs/week), transitioning to Full-Time in the near future, Monday-Friday, 8:00 AM - 5:00 PM (1-hour lunch)
Compensation: $16.50-DOE, Pay will increase after completion of our certification process, and bonuses will apply.