D636
Located in Pueblo, CO
Pay: $20
Job Full Description
Essential Job Functions
Performs customer service and reception duties for the department; provides general information as well as responds to specific customer questions requiring additional research; routes inquires appropriately and takes messages.
Ensures department records and reports are properly maintained; processes operating records and data, maintains accounts, records and statistical data; including compiling data for summaries and reports.
Maintains office filing systems, files and records; assemble information upon request.
Receives, sorts, distributes and processes incoming or outgoing mail.
Scans and enters various information into databases.
Coordinates schedules and makes arrangements for training, meetings, events, tests and/or similar activities.
Orders, maintains and distributes office supplies and/or equipment.
Prepares standardized and original documents and forms; composes original letters and written responses upon request.
Processes purchase orders, invoices, vouchers, purchasing cards, fuel cards, personnel requisitions and maintenance requests.
Processes the accounts payable and accounts receivable functions for the department; maintains detailed records of all receivables and expenditures.
Prepares information including binding, stapling and copying; distributes packets to appropriate persons including mass mailings.
Prepares and distributes meeting agendas and related materials; takes, tapes, transcribes and distributes meeting minutes.
Processes and reviews employee timesheets and payroll information; enters payroll data; coordinates with Finance and/or Human Resources, employees and supervisors to resolve any issues; prepares and processes other personnel forms.
Compiles information for and assists with yearly budget development; maintains and monitors current budget; makes daily and/or weekly deposits.
Performs other duties as appropriate or necessary for performance of the job.
General Requirements
Fills in for other staff as necessary and/or required.
Attends meetings, classes and trainings as required or requested by supervisor.
Encouraged to recommend changes to improve procedures that would result in efficiencies, cost savings and safety.
Communicates actively, clearly and regularly with supervisor and co-workers on all work-related topics.
Understands, observes and complies with all Governmental, Pueblo County and Departmental policies, procedures and protocols when performing job duties.
Possesses excellent oral and written skills to communicate effectively.
Establishes and maintains effective working relationships with Pueblo County employees from same or different departments/offices, entities and customers.
Effectively manages multiple projects at once.
Effectively deals with stressful situations.
Easily adapts to sudden and unexpected changes in work assignments.
Knowledge, Skills and Abilities
Expert Proficiency:
Ability to operate standard office equipment, including typewriters, computers, computer software, calculators, printers, copiers, scanners and facsimile machines.
Modern office practices and procedures.
Follows verbal and written instructions.
Provides professional customer service to clients and public.
Maintains sensitive and confidential information.
Knowledge of accounting calculations including interest, percentage, decimals and fractions.
Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software and databases.
Performs duties independently without close supervision.
Requirements
Education:
High School Diploma or GED equivalency required.
Associate’s degree from an accredited college or university in the field of Business Management, Office Administration, or Human Resource Management preferred.
Experience:
Minimum of six years of clerical experience required.
Licenses and/or Certificates:
Notary Public Certificate preferred.
Special Requirements:
Must successfully pass background check.
Pueblo, CO
2489
734 West 6th Street
Pueblo, CO 81003
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