Job Details

Construction Administrative Assistant March 3, 2025

Located in Delray Beach, FL

Job Full Description

We seek an organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Construction team. The ideal candidate will have a strong understanding of construction terminology and processes and be able to effectively manage multiple projects simultaneously. Experience working with architects, general contractors, vendors, and sub-contractors is a plus.

Responsibilities:

  • Provide administrative support to the Project Management team, including scheduling appointments, preparing agendas, and taking minutes at meetings.
  • Create and maintain project files, including contracts, RFIs, submittals, and correspondence.
  • Prepare and distribute project reports, such as daily reports, status reports, and closeout reports.
  • Track and manage project budgets, including expenses, invoices, and change orders.
  • Process purchase orders and requisitions.
  • Order and maintain office supplies.
  • Answer phones and emails promptly and professionally.
  • Provide general office support, such as photocopying, scanning, and faxing.

Qualifications:

  • High school diploma or equivalent.
  • 2+ years of experience as an Administrative Assistant or in a similar role.
  • Strong understanding of construction terminology and processes.
  • Excellent organizational and time management skills.
  • Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Ability to work independently and as part of a team.
  • Excellent communication and interpersonal skills.

Benefits:

  • Competitive salary and benefits package.
  • Opportunity to work on a variety of challenging and rewarding projects.
  • Collaborative and supportive work environment.

To Apply:

Please create an account and submit your application with your most up-to-date employment details.

Boca Raton, FL
3264
15127 Jog Road
Suite 212
Delray Beach, FL 33446

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