Job Summary
A family-owned epoxy flooring company is seeking a dynamic Office Administrator to manage a fast-paced office environment. In this role, you will collaborate closely with our construction and material distribution teams to enhance office operations and deliver exceptional support to our contractors, clients, and internal personnel. This position offers a chance for professional growth, along with competitive compensation and quarterly bonuses.
Key Responsibilities
- Organize and facilitate meetings for both management and field teams.
- ·Ensure accurate record-keeping through data entry, filing, and document management.
- Assist in the development of reports, presentations, proposals, and invoices.
- ·Serve as a point of contact between contractors, clients, and vendors to resolve inquiries or issues.
- Support the shipping process for materials, including the printing of shipping labels and coordinating pickup schedules.
- Utilize construction scheduling software (Service App) to streamline workflows.
- Oversee QuickBooks entries for financial records.
- Collaborate with contractors to assist with client orders, payment collection, and follow-up activities.
- ·Manage social media accounts (preferred but not mandatory).
Qualifications
- Proficiency in Spanish is required
- Prior administrative experience in construction, retail, or related industries preferred; willing to train motivated individuals.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks.
- Experience with construction scheduling software is a plus.
- Outstanding verbal and written communication skills are essential.
- Demonstrated organizational and time-management abilities, with a capacity to handle multiple tasks in a fast-paced environment.
- Positive, proactive attitude and strong problem-solving abilities.
- Must be able to pass a background check and drug screen.
For immediate consideration send resumes to jobs.naplesfl@expresspros.com
Job Type: Full-time