Located in Milton, FL
Pay: $17-$19
Job Full Description
Administrative Receiving Clerk
Pay $17.00 - $19.00 per hour
Monday - Friday- flexible scheduling
#3463
Essential Job Functions
Material Receiving & Inspection:
- Oversee the receipt of incoming materials and supplies, ensuring all items meet quality and quantity standards.
- Verify packing slips and purchase orders against shipments for accuracy.
- Update the ERP system and the procurement lists when items are received physically daily.
- Label and organize materials for proper storage and future retrieval.
Storage and Organization:
- Ensure the supply room is clean, well-organized, and compliant with safety regulations.
- Categorize and store items in designated locations to facilitate quick and accurate retrieval.
- Manage storage systems, including shelving, bins, and labeling
- Train team members on proper handling and storage of materials.
- Report any safety hazards or equipment malfunctions promptly.
Order Fulfillment and Distribution:
- Prepare and distribute materials and supplies to production teams and other departments promptly.
- Monitor the daily usage of materials and update inventory records accordingly.
- Coordinate with vendors and the procurement team to ensure timely delivery of critical items.
Data Entry and Reporting:
- Use consumables management software to track and update stock levels, generate reports, and forecast inventory needs.
- Maintain detailed records of all transactions, including materials received, issued, and returned.
- Analyze and update procurement lists with necessary information.
Vendor Coordination:
- Collaborate with the procurement team to reorder materials and supplies as needed.
- Communicate with vendors to resolve issues related to delayed or defective shipments
- Prepare and present regular reports to senior management on procurement activities, supplier performance, and strategic sourcing initiatives.
Team Collaboration:
- Work closely with production, maintenance, and quality assurance teams to anticipate and meet their material needs.
- Act as a liaison between departments to ensure smooth supply chain operations.
Education, Experience & Skills
Education:
- High School Degree or equivalent
*In some cases, an associate degree or relevant certifications can be sufficient, especially with strong experience in purchasing or supply chain roles.
Experience:
- 2–5 years of experience in inventory management, warehousing, or a similar role in a manufacturing environment, with a focus on consumables or similar industries.
Skills:
- Communication Skills: Good written and verbal communication skills to coordinate with suppliers, internal teams, and management.
- Time Management: Efficiently managing time and meeting procurement deadlines, especially for urgent consumable items.
- Attention to Detail: Ensuring accuracy in purchase orders, supplier agreements, and stock management.
- Problem-solving: Ability to resolve supply chain issues quickly, especially in cases of urgent consumables needs.
- Technological Skills: Proficiency in, spreadsheets, and databases to manage receiving tasks efficiently.
Physical Requirements
Mobility:
- Ability to move freely throughout the manufacturing plant and office areas, including walking, standing, climbing stairs, and moving on uneven surfaces.
- Frequent walking and standing for extended periods.
- Sitting for prolonged periods of sitting at a desk, especially when working on procurement systems, reviewing orders, or handling paperwork.
- Frequent use of a computer keyboard, mouse, and other office equipment for data entry, order processing, and communication.
- Repeated use of a telephone for communication with vendors and internal stakeholders.
Lifting and Carrying:
- Ability to lift and carry objects up to 50 pounds occasionally.
- Occasional lifting, pushing, and pulling of materials and equipment as required.
Vision and Hearing:
- Visual acuity to read documents, computer screens, and equipment displays.
- Hearing ability to perceive alarms, warnings, and other auditory signals in a noisy environment.
Manual Dexterity:
- May require using hand tools or barcode scanners for inventory management.
Communication:
- Clear and effective verbal communication skills to interact with team members, management, and external partners.
- Ability to hear and respond to safety instructions and emergency communications.
Cognitive and Mental Requirements:
- Ability to concentrate, analyze information, and make decisions in a fast-paced environment.
- Strong problem-solving skills and the capacity to manage multiple priorities simultaneously.
Environmental Conditions:
- Exposure to various weather conditions when moving between plant buildings or conducting outdoor tasks.
- Work in environments with varying temperatures, humidity, and noise levels typical of a manufacturing facility.
- Potential exposure to dust, fumes, and chemicals requires personal protective equipment (PPE).
Safety:
- Adherence to all safety protocols and procedures.
- Regular participation in safety training and emergency response drills.
- Wearing required PPE, such as safety glasses, gloves, hard hats, and steel-toed boots, as necessary.
Pensacola, FL
3463
7100 Plantation Road
Suite 4
Pensacola, FL 32504
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