14343511
Located in Venice, FL
Pay: $19.00 Per Hour
Job Full Description
AP Assistant – (In office 3 days a week-Possible Flexibility with the days)
- Reach out to Vendors to obtain their W-9 and their Preferred payment method, address etc. If ACH is their preferred method have vendor fill out required form, AP fills out our validation form and reaches out to vendor to perform verbal validation of banking information.
- Set up new vendor profiles, address, banking in Oracle.
- Reach out to vendors to switch from CC to ACH. Form needs to be filled out prior to calling for validation once confirmed set up in Oracle.
- Reach out to current vendors to switch from check to ACH -there will still be vendors that won’t switch and will have checks to print. Form needs to be filled out prior to calling for validation. Once confirmed enter set up in Oracle.
- Go over mail with AP Manager and scan mail to AP email.
- Reach out to vendors to switch from mailing their invoices to email their invoices.
- Prepare UPS label and put together UPS envelope for mail as needed.
- AP Checks- mail out weekly with support where applicable and print member referral letters.
- Rent Checks- mail out monthly.
- Orders blank MICR checks when needed.
- Order check envelopes when needed.
- Order stamp paper when needed.
- Buy stamps and place on envelopes for check mailing as needed.
- Manage Stamp Log -Fill out when other departments ask for stamps.
- 1099 Prep -make sure we have W-9’s for all vendors receiving an 1099, update in Supplier Profile in Oracle working with AP Manager.
- Switching EE reimbursements from check to ACH.
- Work closely with AP Manager to go over daily tasks, deadlines, goals and to give support to AP department.
- Attention to detail a must.
- Ability to work in a fast-paced environment.
- Oracle system software knowledge a plus
- Fluent with the use of Excel required.
- Ability to multi-task
Salary - $19.00 Per Hour.
Schedule is flexible.
Location: Venice, FL
Port Charlotte, FL
2935
2394 Tamiami Trail
Port Charlotte, FL 33952
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