TORD
Located in Redington Shores, FL
Pay: $50K to $65K DOE
Job Full Description
Hours: 8:30am to 4pm M-F. Late nights are required on meeting nights. Usually 2 nights per month. 40 hours
Length of Assignment: contractual
Dress code: Business Casual
General Description:
Serves under the direction of the Town Clerk, performs work of considerable difficulty requiring the exercise of considerable initiative and independent judgment. The purpose of this position is to provide support to the Town Clerk, serve town hall visitors, and to assist with the maintenance of records to ensure efficient and effective operation of all departments. Work involves activities related to the preparation of minutes of meetings of the Board of Commissioners and other town meetings; and the processing and maintaining of official town records.
ESSENTIAL FUNCTIONS – EXAMPLES OF DUTIES:
- Assist the Town Clerk as necessary and act in his/her place during absence.
- Answer telephone, greet visitors, reply to email inquiries – referring to proper staff or elected official.
- Organize tasks, coordinate projects, meet critical time deadlines, and follow-up on assignments.
- Prepare reports and correspondence.
- Attend, record and take minutes for Commission Meetings and other meetings as directed.
- Provide technological assistance setting up virtual meetings, video livestreaming and recording.
- Manage the Business Tax Receipt/ Certificate of Use programs.
- Assist with finance-related tasks, such as: credit card statement reconciliation, receipt batching, etc.
- Accept cashier payments and issue receipts.
- Manage the parking citation process, contacting the Clerk of the Court as needed.
- Assist with planning and attendance at town functions (Town Picnic, Tree Lighting, special events).
- Represent the town on the Redington Beaches Boat Parade Committee.
- Assist with Record Retention.
- Box and label files for year-end storage as directed by the Town Clerk and State Law.
- Newsletter. Work with the Town Clerk to format, process, print, and deliver.
- Process utility changes.
- Handle incoming and outgoing mail and correspondence with other agencies.
- Purchase office and miscellaneous supplies for Town Hall.
- Answer questions regarding the Code of Ordinances to the best of ability.
- Report water leaks, street light failures and refuse misses for residents to appropriate agencies.
- Process Special Use Permits (parking, tents, etc.).
- Process Pinellas County re-entry passes.
- Prepare and distribute notices on town calendars, bulletin boards and the town website.
- Arrange for proclamations and plaques and appropriate framing.
- Assist the Town Clerk to process Public Records Requests.
- Other duties as assigned.
Knowledge, Skills, and Abilities:
Thorough knowledge of modern office practices, procedures, and equipment; federal and state laws and regulations relating to job duties (e.g. Florida Statutes on public records, government pertaining to the sunshine law, records retention, etc.); business English, spelling, grammar and municipal administration and organization; application of data processing to records management; modern management practices and procedures. Technology skills to set up virtual meetings and video recorded events, and the ability to learn new programs as needed. Ability to establish and maintain effective working relationships with Town officials, employees and the public. Thorough knowledge of the ordinances, policies and procedures of the Town. Ability to multitask and prioritize workload. This position requires high attention to detail. Ability to record and transcribe minutes for various meetings accurately and timely. Advanced customer service skills to interact with the public with diplomacy, tact and retain confidentiality with these dealings. Ability to attend locally and/or travel to continuing educational classes and seminars for continuing education. Ability to work before, during and after an undeclared emergency and/or declared emergency. Ability to work night hours and various work schedules.
Minimum Qualifications:
High school diploma and minimum three (3) years of progressively responsible work experience, preferably in a Clerk’s Office or public administration role. Bachelor’s Degree is highly desired. CMC certification is highly desired. Must possess and maintain a valid Florida Driver’s License.
Certification:
CMC Certification must be completed within the first three years of employment, followed by obtaining MMC designation.
Physical Demands:
The work is typically performed with the employee sitting, standing, or walking. The employee must occasionally lift objects up to 20 pounds.
The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by the Town Administrator and/or Town Clerk.
Ways to Apply:
· Call today to schedule a phone Interview 727-479-0679
· Apply online at www.expresspros.com/stpetersburgfl
· Resumes may be emailed to: jobs.stpetersburgfl@expresspros.com
· Stop by our office at 4326 Park Boulevard Suite E Pinellas Park FL 33781
About Express Employment Professionals:
Express can help you find the type of job that is a perfect fit for your needs and abilities, and you’ll never pay a fee for our services and support. Whether you’re looking for a full-time position, part-time work, or a more flexible schedule, Express can place you in a wide range of jobs that meet your employment goals including Administrative, Commercial, and Professional positions.
ASSOCIATE PROGRAMS AND BENEFITS Check with your local Express office about the availability of the following programs (not all programs are available in all locations):
· Holiday Pay (available only at certain locations)
· Health Insurance that meets Affordable Care Act standards
· Dental Insurance
· Vision Insurance
· Short Term Disability
· Life Insurance
· 401(k)
· Direct Deposit
· Referral Bonuses
· Vacation Pay (available only at certain locations)
· EAP (Employee Assistance Program)
Additional information about the programs offered at your location may be included in this handbook as separate material.
For a complete listing of all open positions, visit. www.expresspros.com/stpetersburgfl
#3298OS
Saint Petersburg, FL
3298
4326 Park Boulevard
Suite E
Pinellas Park, FL 33781
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