Executive Assistant / Office Administrator
We are seeking a reliable and highly organized executive assistant/office administrator to support a fast-paced office and help manage our executive's ever-busy schedule. This role requires someone who is proactive, detail-oriented, and able to thrive in a dynamic environment.
Key Responsibilities:
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Answering and returning phone calls promptly and professionally
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Helping manage a fast-moving and busy calendar, ensuring appointments are scheduled efficiently
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Maintaining accurate logs of billable hours
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Assisting with Accounts Payable/Receivable (AP/AR), and ensuring all invoices are sent in a timely manner
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Preparing the office for the start of each workday — punctuality is essential
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Being polite yet firm in communication with clients to uphold professional boundaries and expectations
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Utilizing Microsoft 365 with high proficiency for scheduling, document creation, and communication
What We're Looking For:
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Exceptional time management and organizational skills
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A strong sense of punctuality — if the manager arrives at 9:00 AM, you should be in earlier and ready to go
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Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams, etc.)
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Prior experience in administrative support, especially with AP/AR, is highly preferred
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A professional, courteous demeanor with the ability to be assertive when needed
SCHEDULE: Monday - Friday 8:00 am - 5:00 pm
BENEFITS:
- Medical Plan
- Dental Plan
- Holiday Pay (6 Days Observed)
- 401(k) Retirement Savings Plan
- Vision/Eyewear Plan
- Vacation Pay
- Life Insurance
- Referral Bonus
POSITION TYPE: FULL-TIME!!
Express can help you find the job that is a good fit for your needs and abilities, and you’ll never pay a fee for our services and support. We are eager to serve as your contact for this position, as well as many others in our area. Take the first step toward your success.
APPLY TODAY! We’ll contact you within 24 hours Mon-Fri guaranteed!
Multiple Ways to Apply & Guaranteed Follow-up in 24 Hours:
About us:
Express can help you find the right job to suit your skills and experience. As one of the leading staffing companies in Tallahassee, we’re ready to help you take the next step in your career. Whether you are ready for a career change, returning to full-time work, looking for part-time work, or want a more flexible schedule – Express is the best option to find your next job!