C1390
Located in Indianapolis, IN
Pay: $25.00 - $30.00
Job Full Description
We have been asked by a client in Indianapolis, IN to help them find an Executive Assistant to the President. In this role, you will provide executive-level support to the President along with general oversight of all administrative support functions within the President’s office.
This job opportunity is a contract opportunity for 12 weeks, paying $25 to $30 per hour, Monday through Friday, 8:30 AM to 4:30 PM, with free parking.
What will you do as an Executive Assistant to the President?
- Complete a broad variety of administrative tasks for the President, including taking minutes at meetings, managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
- Prioritize competing needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
- Follow up on incoming matters addressed to the President, including those of a sensitive or confidential nature.
- Work effectively to keep the President well informed of upcoming commitments and responsibilities.
- Plan, coordinate, and ensure the President’s schedule is followed and respected.
- Maintain receipts and records of the President’s credit card charges for accurate submission to the Finance Department.
- Determine logistical requirements for meetings and make lodging arrangements for participants.
- Facilitate appropriate engagement with technology infrastructure.
- Maintain office files.
- Serve as Notary Public.
- Track and prepare monthly calendar of staff travel.
- Perform other duties as assigned by the President.
What qualifications will you have as an Executive Assistant to the President?
- Bachelor’s degree in a related field or equivalent experience, plus five or more years’ experience supporting executive leadership, preferably in a non-profit and/or faith-based organization.
- Ability to manage multiple priorities and diverse personalities.
- Sensitivity to work in diverse racial, ethnic, and cultural settings with commitment to diversity in the workplace.
- Professional demeanor, strong judgment, and interpersonal skills.
- Ability to provide exceptional internal and external customer service.
- Experience in planning and supporting on-site and off-site meetings.
- A well-organized and self-directed individual, with exceptional time management skills, including the ability to work under tight deadlines, prioritize and efficiently manage multiple, complex projects.
- Demonstrated ability to work collaboratively and collegially as well as independently, exercising initiative with appropriate follow-through.
- Positive attitude with the ability to handle a variety of issues and personalities with tact and courtesy.
- Forward-looking thinker, who actively seeks opportunities and proposes solutions.
- Demonstrated strong written and oral English language skills.
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Ability to maintain confidential information with discretion.
We look forward to working with you!
#INOS
Fishers (Indianapolis North), IN
2275
7259 Fishers Landing Drive
Fishers, IN 46038
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