SRG78
Located in Wyoming, MI
Pay: $18-$22/hr., BOE
Job Full Description
Part-Time Office Administrator/Accounting Manager Job Summary:
A local non-profit is seeking a highly organized and detail-oriented Part-Time Office Administrator/Accounting Manager to join their team. This position will work closely with the Operations Manager to maintain efficient operations at their food pantry, handle administrative tasks, manage accounting functions, and support fundraising and outreach efforts. The ideal candidate will have experience with QuickBooks, donor database management, and handling accounting and administrative duties in a nonprofit setting. This position provides an opportunity to make a direct impact in the community by supporting the essential work of the food pantry. If you are looking for a part-time role that blends administrative skills with accounting and community engagement, we encourage you to apply!
Part-Time Office Administrator/Accounting Manager Responsibilities:
- Utilize Bloomerang Donor Database to manage donor information and ensure donor retention.
- Order marketing materials including newsletters, tri-folds, envelopes, business cards, and other collateral.
- Administer auto, worker’s compensation, and liability insurance renewals and other related tasks.
- Update and maintain the employee handbook and ensure it is up to date as needed.
- Manage health and dental insurance administration for employees.
- Ensure licenses, bylaws, and other legal documents are up to date.
- Track and report on grant status and requirements.
- Prepare for board meetings, including printing agendas and managing Zoom invites and setup.
- Enter client data into client software during pantry hours.
- Be available during pantry hours to answer phones and assist clients as needed.
- Manage accounts payable in QuickBooks Online, working with the treasurer to ensure bills are paid, and classifying ACH transactions and donations to the correct GL accounts.
- Maintain accurate records of AP invoices and credit card expenses.
- Submit timesheets to the Board and CPA for processing.
- Prepare and sign quarterly 941 reports and ensure timely submission.
- Coordinate the preparation of Form 990 (annual tax return) with the CPA, ensuring all necessary documentation is provided.
- Assist with fundraising events such as the Gala and Golf Outing by participating in committees and helping with event coordination.
- Make calls to donors, help with networking, and assist in donor retention efforts, including food drives.
- Help with recruiting more board and committee members.
- Handle building maintenance and hire contractors for repairs as needed.
- Provide support for updating social media platforms (Facebook, Instagram, website), although experience is helpful, it is not required.
Schedule & Pay:
- Part-time position (flexible hours).
- $18-22/hr., based on experience.
Part-Time Office Administrator/Accounting Manager Qualifications:
- 3+ years of administrative experience, preferably in a nonprofit setting.
- Proficiency in QuickBooks Online for managing accounting and financial records.
- Strong understanding of donor databases (experience with Bloomerang is a plus).
- Experience with grant tracking, reporting, and compliance preferred.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Ability to work well independently and as part of a collaborative team.
- Ability to handle sensitive information with confidentiality and professionalism.
- Knowledge of social media platforms (helpful but not required).
- Experience in event coordination and donor outreach is a plus.
- High attention to detail and ability to manage competing priorities.
Apply Now!
- Quick Apply Here
- Send Susan your resume to susan.delauter@srgexpress.com
- Give our office a call: 616-608-9678 (direct) 616-608-9681 (office)
- Stop by our office: 1760 44th Street SW, Suite 10, Wyoming, MI 49519, Inside the Chateau Centre.
Position Type: Part-Time, Evaluation Hire
Location: Grand Rapids, MI
About Specialized Recruiting Group, an Express Employment Professionals Company:
Specialized Recruiting Group is a professional and executive search firm specializing in engineering, operations, human resources, and other critical roles. Since 1996, we’ve connected talented professionals with companies that align with their values and goals. We are driven to help people succeed and are passionate about making a positive impact.
Grand Rapids, MI
1357
1760 44th St SW
#10
Grand Rapids, MI 49519
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