D093
Located in Howell, MI
Pay: $18/hr
Job Full Description
Summary:
This position is responsible for answering and directing incoming calls to the appropriate associates and welcoming guests to the company facility. This position also provides entry-level administrative assistance to the Global Admin team.
CONTRACT ONLY - MUST BE OKAY BEING A LONG TERM TEMP
Schedules Available:
M-F 8:30-5pm
M-F- 9am-3:00pm
Part-Time: 8:30am-12pm M-F or 12pm-5pm M-F
Primary Responsibilities:
Daily:
- Answer multi-line telephone for North America headquarters and transfer calls appropriately.
- Electronic distribution of daily USPS mail.
- Receive visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately (as needed: creating and issuing visitor badges, welcome board, and intranet posting).
- Closing duties: main phone line, dishwasher, lobby, Executive coffee station.
- Maintains security by following procedures and monitoring visitor logbook.
Weekly (or as needed):
- Organize/maintain Corporate office storage areas, mailroom, and lobby.
- Maintain Reception directories and instructions.
- Entering and receiving office supply orders.
- Other administrative duties and general clerical support (FedEx labels, plant watering, travel itineraries).
Competencies:
- Communicate clearly and concisely with internal and external customers at all levels of the organization, using verbal and written distribution channels.
- Optimizes organizational effectiveness and prioritizes workload, even with multiple interruptions.
- Friendly and welcoming disposition; adjusts promptly and calmly to change/pressure; works well as part of a team; a high degree of diplomacy and tact when dealing with different cultures.
- Strong understanding and practices regarding confidentiality and data privacy.
Required Qualifications:
- Reception or Administrative support or experience.
- Associate degree preferred (unless experience is 10+ years).
- Proficiency in Microsoft Office (Excel, Word, Outlook), and familiarity with One Drive, SharePoint.
- Accurate proofreading and grammar skills with strong attention to detail.
- Ability to work independently and handle numerous responsibilities at once.
- Strong communication and interpersonal skills.
Physical Requirements:
- On-site attendance
- Ability to move about inside the office to access/use file cabinets or office machinery.
Work Environment:
- This job takes place in a professional office environment and routinely uses standard office equipment.
- Office employees are only required to wear safety glasses, safety shoes, and a highly visible vest when in Production areas and Laboratories.
Howell (Brighton), MI
1620
2160 Grand River Annex
Suite 200
Brighton, MI 48114
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