Located in Lakeville, MN
Pay: $22/HR
Job Full Description
📎 Job Opening: Office Administrative Assistant
📍 Location: Lakeville, MN
🕒 Full-Time | Monday–Friday
Join our team!
We’re seeking a detail-oriented and dependable Office Administrative Assistant to support daily office operations and ensure smooth communication between departments. If you’re organized, great with multitasking, and enjoy a mix of front-desk and behind-the-scenes work, this role is for you.
🗂 Key Responsibilities:
Administrative & Reception:
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Serve as the first point of contact for visitors and applicants
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Answer and route incoming phone calls; take and relay accurate messages
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Sort and deliver incoming mail daily
Order Processing & Invoicing:
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Complete daily customer accounts receivable invoicing
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Create supplier purchase orders (OSL) by 10:00 AM each day
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Verify purchase orders align with supplier acknowledgments
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Enter sales orders and work orders within 2 business days
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Enter Teledyne releases from blanket orders
Production Support:
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Print and assemble work orders and drawings for the production floor
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Review and manage the production shear (SHR) list
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Scan job cards, UPS reports, packing lists, and purchase orders into designated digital folders
Accounting Support:
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Reconcile supplier statements weekly
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Process accounts payable invoices
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Support accounting with past-due accounts receivable follow-up
Reporting & Records:
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Complete customer scorecard entry in the CRM system
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Send out supplier scorecards as required
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Perform general clerical tasks and assist various departments as needed
✅ What We’re Looking For:
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Previous administrative or office experience (1+ years preferred)
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Proficiency in Microsoft Office (Outlook, Excel, Word)
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Strong attention to detail and organizational skills
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Ability to prioritize and manage multiple tasks and deadlines
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Clear communication and a professional, friendly demeanor
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Willingness to learn internal systems and support multiple departments
💼 What We Offer:
Lakeville (Savage), MN
2220
8275 210th Street West
Lakeville, MN 55044
Apply Now Email Us