Located in Fenton, MO
Pay: $19.00
Job Full Description
The Order Entry Specialist is responsible for accurately and efficiently entering work orders, purchase orders (POs), and invoices into company systems. This role supports operational efficiency, enabling the administrative and accounting teams to promptly review documentation and ensure accurate, timely customer billing. The ideal candidate will demonstrate exceptional attention to detail, strong memory recall, excellent organizational skills, and the ability to handle high volumes of data with consistent accuracy.
Key Responsibilities:
Data Entry and Records Management: Responsible for accurately and promptly entering critical data into designated systems, including work orders, purchase orders, and invoices. This position ensures data integrity by meticulously verifying all entered information against original documentation, proactively addressing discrepancies or missing data, and maintaining organized, easily accessible records. The Order Entry Specialist plays a vital role in supporting administrative and accounting teams by providing precise documentation, facilitating efficient auditing processes, and promoting continuous operational efficiency.
1. Accurately enter detailed information from work orders, purchase orders, and invoices into designated systems.
2. Verify the accuracy of data by cross-checking entered information against original source documents.
3. Maintain organized, accurate records to facilitate efficient retrieval and auditing.
4. Demonstrate exceptional attention to detail, proactively identifying and correcting errors or discrepancies in documentation.
5. Utilize strong memory recall to efficiently manage and reference recurring documentation and workflows.
6. Communicate proactively with team members to clarify discrepancies or obtain missing information on source documents.
7. Assist with routine administrative tasks as necessary to support departmental operations.
8. Maintain strict confidentiality regarding sensitive business and financial information, complying with company policies.
9. Identify and recommend process improvements to enhance order entry efficiency and accuracy.
10. Develop and maintain standard operating procedures (SOPs) related to order entry tasks as needed.
Requirements:
1. Previous experience in order entry or related administrative role, ideally within a manufacturing or fleet management environment.
2. Strong attention to detail with an unwavering commitment to maintaining order accuracy.
3. Excellent organizational skills, capable of effectively managing multiple tasks and prioritizing workload.
4. Demonstrated ability for strong memory recall, facilitating efficient handling of repetitive tasks and familiarization with procedures.
5. Proficiency with Microsoft Office Suite, especially Excel and Outlook.
6. Familiarity with QuickBooks or similar accounting software preferred.
7. Effective written and verbal communication skills.
8. Self-motivated with a proactive approach to problem-solving and the ability to work independently.
Benefits:
We offer a comprehensive benefits package including multiple levels of medical insurance with partial employer contributions, dental, vision, and life insurance options. Employees enjoy paid holidays, generous paid time-off with a buyback option, an additional day off for birthdays, and a dedicated "Get out of the Office" day. Additionally, employees benefit from a company-matched 401(k) plan supporting financial security and retirement planning.
Saint Louis (South), MO
2333
8039 Watson Road
Webster Groves, MO 63119
Apply Now Email Us