PS001
Located in Elizabeth, NJ
Job Full Description
We are looking for a highly organized and detail-oriented Payroll Specialist / Office Administrator to join our team. This dual-role position is responsible for overseeing payroll processing and managing daily office administrative functions. The ideal candidate will have excellent organizational skills, experience with payroll systems, and a strong understanding of office management tasks.
Key Responsibilities:
Payroll Specialist Duties:
- Payroll Processing: Process payroll accurately and on time for all employees, including hourly and salaried workers.
- Data Entry & Verification: Ensure all employee hours, bonuses, deductions, and tax withholdings are accurately recorded and processed.
- Tax Compliance: Ensure compliance with federal, state, and local tax regulations, including timely filing and remittance of payroll taxes.
- Payroll Reporting: Generate payroll reports, track payroll expenses, and reconcile discrepancies as needed.
- Employee Inquiries: Respond to employee inquiries regarding pay, benefits, deductions, and time-off policies.
- Recordkeeping: Maintain payroll records in accordance with company policy and legal requirements.
Office Administrator Duties:
- Office Management: Oversee day-to-day office operations, including managing office supplies, coordinating maintenance, and organizing office space.
- Scheduling & Calendar Management: Coordinate appointments, meetings, and travel arrangements for senior staff as needed.
- Communication: Serve as the primary point of contact for both internal and external communications, including answering phones, responding to emails, and handling correspondence.
- Document Management: Organize and maintain employee records, contracts, and other important company documents.
- Support Management Team: Assist with various administrative tasks to support the leadership team, such as preparing presentations, reports, and meeting agendas.
- HR Support: Assist with onboarding new employees, including processing paperwork and updating HR records.
Requirements:
- Experience: Previous experience in payroll processing, office administration, or related roles is required. Experience with payroll software (Paychex, or similar) is preferred.
- Skills: Strong knowledge of payroll practices, tax regulations, and benefits administration. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and office management software.
- Attention to Detail: High level of accuracy in handling payroll and administrative tasks, with the ability to identify and resolve discrepancies.
- Organizational Skills: Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.
- Communication Skills: Excellent verbal and written communication skills to interact with employees and external contacts.
- Confidentiality: Ability to handle sensitive payroll and employee information with discretion and confidentiality.
- Education: High school diploma or equivalent required; associate's or bachelor’s degree in business administration, HR, or related field preferred.
Preferred Qualifications:
- Previous experience with payroll software and office management systems.
- Strong understanding of labor laws and compliance regulations.
- Ability to work independently and as part of a team.
- Problem-solving skills and a proactive attitude.
Work Environment:
- Warehouse-based environment, working with a small to medium-sized team.
- Fast-paced, multi-tasking environment where attention to detail is crucial.
Elizabeth-Union, NJ
3359
1767 Morris Avenue
Suite 304
Union, NJ 07083
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