ACM1!
Located in Fairfield, NJ
Pay: 18
Job Full Description
The Office Assistant provides essential administrative support to ensure the efficient operation of the office. This position requires excellent organizational and communication skills to perform a variety of office tasks including managing files, answering phones, scheduling appointments, and assisting with day-to-day operations.
Key Responsibilities:
- Administrative Support: Answer phone calls, emails, and handle inquiries. Direct communications to the appropriate departments.
- Scheduling: Organize and schedule meetings, appointments, and travel arrangements for staff.
- Document Management: Maintain filing systems, both physical and digital, ensuring that all documents are properly stored and easily accessible.
- Office Supplies: Monitor office supplies and reorder stock as needed, ensuring the office is fully stocked with necessary materials.
- Data Entry: Input and update data in company databases, spreadsheets, and systems.
- Reception Duties: Greet visitors and clients, manage guest check-ins, and provide appropriate assistance.
- General Office Tasks: Assist with mail distribution, photocopying, scanning, and faxing.
- Support Staff: Provide general administrative support to other departments as needed.
- Maintain Office Organization: Ensure that the office environment is clean, organized, and conducive to productivity.
- Assist with Events: Help with organizing company events, meetings, and presentations.
Qualifications:
- High school diploma or equivalent (Associate's or Bachelor's degree is a plus).
- Previous office experience or administrative experience preferred.
- Strong communication skills (both written and verbal).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational skills and attention to detail.
- Ability to multitask and work in a fast-paced environment.
- Professional phone etiquette and interpersonal skills.
Parsippany, NJ
1304
363 Route 46 West
Building 1
Fairfield, NJ 07004
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