14352012
Located in Cheektowaga, NY
Pay: $25-27/hour
Job Full Description
Seeking a Bookkeeper and Business & Operations professional for a Manufacturer’s Representative firm in Cheektowaga, NY!
Pay: starting at $24/hour (BOE)
Hours: 8:00am-4:30pm/M-F
The Bookkeeper and Business & Operations Position reports directly to the CEO of the company. The principal business function of this company is selling HVAC equipment to contractors for installation in commercial, industrial and institutional facilities.
Qualifications & Responsibilities: this position requires a highly motivated & focused individual who can multitask and work in a demanding environment. Daily, you will be required to handle bookkeeping functions of all divisions and provide day-to-day business operations support for projects under contract with various customers, vendors, and company personnel.
Bookkeeping Functions:
- Maintain financial bookkeeping services
- Balance accounts, ledgers and reconcile bank statements.
- Daily bank account balancing and monitoring.
- Prepare financial statements and/or sales reports for our sales organization.
- Support warehouse operation with product price changes & reports.
- Assist with budgeting.
- Assist with customizing the financial reporting system to our needs.
- Maintain Reporting on Projections, Backlog, Projects in Production, AR/AP.
- Settle Invoice disputes with vendors & customers.
Project Management Operations Support:
- Collaborate with outside salesmen when they receive purchase orders from customers.
- Work with outside salesmen and engineering support staff to make sure submittals for contractors are processed to acquire engineer stamped approval to release for production.
- Write purchase orders to manufacturers for equipment orders in an efficient and timely manner.
- Coordinate with contractor project managers to ensure equipment is ordered on time and within the constraints of the construction project time frame.
- Track shipments and keep contractor project managers up to date.
- Handle project closeout functions with project salesmen and technical support manager.
Technical Support / Operations Support:
- Quoting/Writing Purchase Orders/Customer Invoicing.
- Assist with the sales process.
- Help Support Warranty & RMA Claims.
Expertise:
- Good knowledge of accounting terms and general ledger structure and transactions.
- Ability to learn new accounting system (we use Cloudsuite Distribution by Infor)
- Must be able to multitask, have strong organizational, communication, and computer skills. Must be able to work in a team-like manner and have excellent interpersonal skills.
- Skilled in building and maintaining sound relationships with Engineers, Contractors, Building Owners, and Manufacturers.
- Possess excellent customer service skills.
- Ability to communicate professionally and effectively with all levels of personnel.
- Aptitude to structure proposals and bids to customers, formulate purchase orders, ordering equipment from the factory.
- Excellent project management skills scheduling equipment deliveries, and logistics with customers.
Expertise: (Preferred but not required for this position)
- Cloudsuite Distribution experience
- Extensive knowledge of HVAC products, leading manufacturers, building service systems, and technical components.
- Widespread familiarity of local Engineering firms, Mechanical Contractors, Vendors, and Developers.
- Comprehensive knowledge of building construction standards, heating and ventilation systems, and refrigeration systems.
Qualified candidates are encouraged to apply via submitting their resume to Jamisyn.huckle@expresspros.com for immediate consideration
Express Employment Professionals
3140 Sheridan Drive
Amherst, NY 14226
716-833-3348
Buffalo, NY
2521
3140 Sheridan Drive
Suite 2
Amherst, NY 14226
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