Job Details

Data Entry Admin Assistant March 26, 2025

1084

Located in Southampton, NY

Job Full Description

Job Title: Admin Assistant/Data Entry

Location: Southampton, NY
Full-Time: 40 hours/week, Monday-Friday, 8:00 AM - 5:00 PM (Flexible start time based on need)
Salary: $25-$26/hour
Benefits:

Health Insurance (40% company contribution)
2% Profit Sharing
401k (5% company match)
Paid Time Off (PTO): 7 days PTO in the first year, which increases each year thereafter.
Paid Company Holidays: Regular paid holidays, plus paid time off from December 24th through January 1st – completely paid time off!
Opportunities for growth and promotion within the company

Position Overview:

We are seeking an organized, detail-oriented, and proactive Admin Assistant/Data Entry professional to support our growing team in Southampton, NY. This role involves a variety of administrative and data entry tasks, including timekeeping, QuickBooks, and light HR-related duties, as well as supporting Account Managers with phone calls, ordering office supplies, and general office administration. The ideal candidate will have a strong attention to detail and the ability to work independently while contributing to team efforts. Bilingual skills are a plus but not required.

Key Responsibilities:

Data Entry:

Enter timesheet information for crew members (start and finish times) into pre-made spreadsheets.
Enter data related to NYS highway use tax reports, ensuring accuracy and compliance.
Record job task details, including addresses, services provided, and notes regarding job progress.

QuickBooks:

Data entry related to QuickBooks (training provided).

Account Manager Support:

Provide administrative support to Account Managers on-site.
Make phone calls on behalf of Account Managers as needed.

Office Administration:

Order office and inventory supplies, ensuring purchases stay within budget.
Handle incoming calls and inquiries.
Manage filing and document organization.
Assist with light HR-related tasks, such as onboarding paperwork.

Software & Technology:

Use Aspire software (training provided).
Proficient with general office software and willing to learn new software as necessary.

Qualifications:

Strong attention to detail and accuracy.
Ability to manage multiple tasks and prioritize effectively.
Experience with data entry and basic accounting (QuickBooks experience a plus but not required).
Comfortable using computer software, with a willingness to learn Aspire software.
Bilingual skills are helpful but not required.
Strong communication skills (both verbal and written).
Ability to work independently and as part of a team.

Why Work with Us?

Growth Opportunities: We believe in promoting from within, offering ample opportunities for career advancement.
Benefits Package: Competitive salary, health insurance, profit sharing, 401k match, and generous PTO policy.
Work-Life Balance: Enjoy flexible hours, regular paid holidays, and time off during the holidays, including paid time off from December 24th through January 1st!

Join our well-established, growing business and contribute to our success while advancing your career. If you're looking for a dynamic role with opportunities to grow, apply today!

Hauppauge, NY
3254
1 Rabro Drive
Suite 104
Hauppauge, NY 11788

Apply Now Email Us