14338581
Located in Corvallis, OR
Pay: $28.00-$38.00
Job Full Description
We are currently looking to hire an Office Administrator to provide support for our growing engineering company. The position is full-time (40 hours/week) in-person in Corvallis, Oregon with flexible work schedule opportunities
This position will work extensively with companies President and Vice President to ensure smooth daily business operations and develop administrative procedures to support future business development. It is critical that candidates are detail oriented, have demonstrated ability to manage their time well, and are effective communicators. Ideal candidates will have experience with providing office support within the engineering or construction industry and across multiple western states.
DUTIES & RESPONSIBILITIES
Administrative and Business Services (50%)
Compile and audit a variety of reports; budget, expenditures, job billing status, mileage logs, insurance, etc.
Provide general business bookkeeping with support from company external accountants
Manage office payroll submissions and reporting
Manage monthly billings and invoice processing
Maintain insurance certificate records and prepare insurance renewal applications
Administer prime and subconsultant contracts and renewals
Authorize and make payment of monthly bills, third-party consultants, and expense reimbursements
Answer questions from staff related to travel, leave, and other personnel related matters
Support business activities in multiple offices across western states
Human Resource Services (10%)
Revise or develop human resource policies, procedures, and systems to accommodate changes
Provide interpretation and advise on appropriate application of existing and revised human resource-related state and federal laws, rules, and policies
Support investigation of employee conduct issues, complaints, or grievance facts
Participate in onboarding, disciplinary, and employee dismissal meetings
Administer Oregon Paid Leave Act procedures and coordinate employees' absence and return to work after medical or administrative leave for complicated or sensitive situations
General Office Support (40%)
Maintain office space, equipment, supplies, files, and records
Answer telephones and route calls and messages to staff members
Greet and direct visitors to appropriate destinations
Distribute incoming and outgoing mail
Coordinate internal and external meetings
Ability to make travel arrangements for staff
Organize company events including Christmas party, retreat, summer event, etc.
Manage company calendar for reporting deadlines, annual licensure renewals, payments, etc.
Management Duties (hide for general posting)
Duties include:
Assisting the President and Vice President. This includes overseeing the implementation of policies and procedures relating to:
Benefits (Insurance)
Discipline
Drug & Alcohol Testing
Harassment
Computers and Cell Phones
Reference Checks
Safety Reporting
Time Off/Leave of Absence
Vehicles
Onboarding
Termination/Employment Closure
MINIMUM QUALIFICATIONS
Education and Experience:
A Bachelor's degree in Business or Public Administration, Human Resource Management, Organizational Behavior or Development, or similar field of study and one year working experience in the engineering or construction industry; or Five years of administrative support experience o Two years must include monitoring or auditing operations, preparing financial reports, establishing/maintaining procedures, and evaluation of projects, processes, and operations. o Two years must include duties like those provided in the position description in the engineering or construction industry.
Skills In:
Managing an office including staff coordination, determining equipment and supply needs, and business communications general business bookkeeping management (QuickBooks or similar)
Monitoring budget expenditures and making projections for future budgeting
Staff management including hiring/onboarding and general procedure trainings, general staff scheduling, preparing performance evaluations, and handling disciplinary actions
Resolving problems and making independent decisions that may have long-range effec? researching, compiling, analyzing information/data, and preparing reports including
recommendation for a course of action
Fostering a healthy and productive workplace culture microsoft Office Suite and Bluebeam or Adobe
BENEFITS PACKAGE
Competitive salary with overtime compensation
$28 - $38 per hour range depending on experience
Paid Time Off (PTO) and Holiday Pay
100% employer paid Medical, Dental, Short and Long Term Disability, and Life Insurance
401(k) retirement program with up to 4% employer matching contribution
Flexible work schedule opportunities
Support for continuing education and training opportunities
Interested in this position? Call our Interview Hotline and receive an immediate phone interview! 541-967-3600!
#albor
Albany, OR
1947
2250 Southeast 14th Avenue
Suite A
Albany, OR 97322
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