14342325
Located in White City, OR
Pay: $20+ DOE
Job Full Description
Job Summary: An Administrative Office and Facilities Coordinator facilitates efficient operation of the assigned department by performing a variety of clerical, administrative and executive administrative tasks. Additionally this role coordinates with third party vendors facilities/building matters and maintain efficient and smooth operation of the physical jobsite.
Essential duties and responsibilities:
- Answers and transfers phone calls, screening when necessary. Taking and delivering messages.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data as needed.
- Responds to and resolves administrative inquiries and questions.
- Occasionally schedules travel, meetings, PR’s and appointments for managers, or executive team.
- May prepare agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings as needed.
- Prepare communications, such as memos, emails, invoices, reports and other correspondences.
- Write and edit documents from letters to reports and instructional documents.
- Create and maintain filing systems, both electronic and physical.
- Create and maintain office supply inventory systems, both electronic and physical.
- Ensures assigned equipment is in proper working order and available for use.
- Coordinate maintenance of office equipment and ordering new materials as needed.
- Maintains physical space, ensuring a safe, clean, and functional environment.
- Receives, manages, and processes work order requests; ensures problems are resolved quickly.
- Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
- Learn how to draft and implements preventive maintenance schedules for buildings and equipment.
- Ensures safety standards are followed throughout facility, working with LWS dedicated HR Safety representative.
- Participates on emergency preparedness planning team and Safety Committee.
- Applies, or assists with application, for required environmental permits.
- Must be able to bend, lift, stretch, climb, and crawl to maintain equipment and buildings.
- Must be able to perform work in a variety of weather conditions.
- Overseeing clerical tasks, such as sorting and sending mail and order postage.
- Maintain calendars.
- Good communication skills.
- Get along with others.
- Able to lift up to 25 pounds and 41+ pounds as a two-person lift.
- Performs other related administrative or executive administrative duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational sills and attention to detail.
- Prolonged periods standing and walking throughout facilities.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Education and Experience:
- Associates degree or Bachelor’s degree in related field preferred.
- Three to five years of experience in an administrative role.
Medford, OR
1951
3523 Arrowhead Drive
Suite 100
Medford, OR 97504
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