Located in Philadelphia, PA
Pay: 65,000
Job Full Description
Executive Assistant Needed!
Non-profit located in West Philadelphia. This is a Direct Hire, Hybrid role. 2 days in office is required.
The Executive Assistant (EA) will support the organizations mission as a key team member working
directly with the Executive Director and leadership team. The EA provides a broad variety of high-level
advanced administrative support to maximize the CEO's productivity and efficiency. The ideal
candidate for this position will be a proactive problem solver with exceptional communication skills and
meticulous attention to detail.
RESPONSIBILITIES
Executive Director Support
• Serves as the Executive Director’s primary point of contact to facilitate effective and efficient
departmental operations
• Presents a welcoming culture and environment to all staff, participants, stakeholders, and guests
• Primary responsibilities include calendar management and scheduling, screening telephone calls and
providing preliminary information to internal and external callers, as well as composing and
preparing various correspondence, forms, mailings and reports
• Screen telephone calls thoroughly and diplomatically, providing preliminary information to internal
and external callers as appropriate and directing inquiries and requests as needed
• Responsible for calendar management, including scheduling and arranging meetings/conferences,
travel, and lodging
• Respond to both routine and non-routine inquiries and correspondence often pertaining to highly
confidential and sensitive information
• Travel with Executive Director to offsite meetings
• Monitor Executive Director’s email inbox, and elevate communications as needed
• Maintain a phone line on behalf of Executive Director
• Draft, screen and proofread communications for Executive Director, including emails, letters,
documents and handwritten notes
• Work directly with Board of Directors, sharing information and supporting preparation for and
management of Board meetings and retreats
• Manage Executive Director’s social media accounts, with an emphasis on LinkedIn
• Create and develop visual presentations using Word, Excel, and PowerPoint
• Prepare, process, and/or monitor a variety of forms, records, reports and other documents related
to the administrative functions of the department
• Process budget documents and purchase orders; preparing expense reports and invoices for
payment
• Establishes practices for conference room and meeting space scheduling, usage, prioritization and
availability
• Ensures reservation schedules are accurate and up to date
• Provide/coordinate administrative support with special projects, events and activities, as needed
• Performs duties in accordance with the organization values, policies, and procedures
• Other duties as assigned to support the department and organization
QUALIFICATIONS:
• 3 years+ of experience working in a nonprofit or other entity
• Passion for organization's mission. Knowledge of social services and Philadelphia a plus
• Excellent verbal and written communications skills
• Ability to interact professionally with diverse stakeholders ranging from donors to team members to
program participants
• Prioritize conflicting needs; handles matter expeditiously, proactively, and follows-through on
projects to successful completion.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
with attention to details
• Ability to work in a fast-paced environment and on the move
• Commitment to confidentiality
• Flexible team player willing to do what it takes to get the job done
• Proficiency with MS Office and Microsoft Outlook, and familiarity with social media engagement
#2722
Philadelphia (Center City), PA
2722
1628 John F Kennedy Boulevard
Suite 1802
Philadelphia, PA 19103
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