YCPDM
Located in York, PA
Pay: $20.00/Hr
Job Full Description
Hours: 8a-4:30p Mon-Fri
Dress code: business casual (khakis okay), no jeans, no shorts, no sneakers
Length of assignment: Approximately 12 weeks, but it could be shorter or longer
POSITION SUMMARY
The Assistant Office Manager is a senior member of the support staff who will be responsible for creating, implementing and supervising the day-to-day office flow, including setting procedures for file flow in conjunction with the Office Manager, the creation of necessary forms to assist in the efficient use of time, and deal with daily scheduling issues, such a coverage during time-off of the support staff. The Assistant Office Manager will also be responsible for the duties of the Office Manager in his/her absence.
ESSENTIAL REQUIREMENTS
- Education: High School diploma or higher, plus 2 years relevant work experience
- Relevant computer skills such as a good working knowledge of Excel, Word, and demonstrate ability to quickly learn to work with necessary computer systems such as AOPC, CPCMS and Justware
- Experience with, or demonstrate ability to quickly understand the Criminal Justice system
- Must have management experience or demonstrate the ability to develop management skills
- Must have experience or demonstrate the ability to learn payroll systems
- Must be organized, able to multi-task and able to act or respond quickly to problems that arise daily
- Must have excellent communication and people skills
- Must be able to handle a high-stress environment, including dealing with multiple emergencies, deadlines, and ability to jump from task to task
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. CREATION AND SUPERVISION OF OFFICE WORK AND FILE FLOW PROCEDURES
The Assistant Office Manager will be responsible for the following:
- The creation of office procedures related to the “file flow” and other day-today duties performed by the support staff.
- The supervision of the implementation and accurate execution of the office procedures and policies by the support staff.
- The creation of all necessary forms, procedure manuals, and content on the office website as it relates to such procedures.
- Training all support staff (new and existing) in the proper execution of these procedures
- Scheduling – responsible for setting daily schedules where needed, and reassigning job duties when support staff are absent.
- Time off – responsible for initial review of time off requests and placing those scheduled times on the office calendar, and then providing them providing them to the Office Manager for final approval
- Bench warrants: The Assistant Office Manager is responsible for receiving correspondence from the five CCP criminal judges regarding scheduled hearings on bench warrants, to check in our systems if we represent, and to find an available attorney to handle the hearing.
- Spartan: responsible for addressing any user issues in the case management system, working with Spartan Technologies to make necessary changes, and creating new document templates.
Ways to Apply:
About Express Employment Professionals:
Express can help you find the type of job that is a perfect fit for your needs and abilities, and you’ll never pay a fee for our services and support. Whether you’re looking for a full-time position, part-time work, or a more flexible schedule, Express can place you in a wide range of jobs that meet your employment goals including Administrative, Commercial, and Professional positions.
ASSOCIATE PROGRAMS AND BENEFITS Check with your local Express office about the availability of the following programs (not all programs are available in all locations):
· Holiday Pay (available only at certain locations)
· Health Insurance that meets Affordable Care Act standards.
· Dental Insurance
· Vision Insurance
· Short Term Disability
· Life Insurance
· 401(k)
· Direct Deposit
· Referral Bonuses
· Vacation Pay (available only at certain locations)
· EAP (Employee Assistance Program)
Additional information about programs offered at your location may be included in this handbook as separate material.
For a complete listing of all open positions, visit. https://www.expresspros.com/yorkpa/
York, PA
2546
2210 East Market Street
York, PA 17402
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