Job Details

Executive Assistant February 24, 2025

ZX300

Located in Beaumont, TX

Pay: 20.-25

Job Full Description

Key Responsibilities:

1. Greeting and Welcoming Clients/Customers: Professionally greet clients and visitors, directing them to the appropriate person or department.
2. Answering Phone Calls: Manage incoming calls, take messages, and transfer calls to the relevant departments.
3. Administrative Tasks: Handle mail distribution, filing, maintain office supplies, and assist with basic paperwork.
4. Maintaining Reception Area: Ensure the front desk and common areas are clean, organized, and presentable.
5. Customer Service: Address customer concerns, resolve issues, and ensure a positive experience for all clients.
6. Calendar Management: Schedule appointments and meetings, efficiently managing the executive’s calendar.
7. Travel Arrangements: Plan and coordinate domestic and international travel, including booking flights, accommodations, and transportation.
8. Meeting Coordination: Prepare meeting agendas, take minutes, and follow up on action items as needed.
9. Project Support: Assist with special projects, including research, data compilation, and presentation preparation.
10. Expense Management: Track and process expense reports and receipts.
11. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

Skills Required:

• Excellent Communication Skills: Strong verbal and written communication to interact with internal and external stakeholders.
• Strong Organizational Skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
• Time Management: Ability to optimize the executive’s schedule and ensure efficient use of time.
• Proficiency in Office Software: Microsoft Office Suite, calendar applications, and other relevant tools.
• Attention to Detail: Ensuring all tasks are completed with precision and accuracy.
• Problem-Solving Skills: Identifying issues and proactively finding solutions.

Experience/Education Required:

• Education is an advantage, but the focus is on practical skills.
• The ideal candidate will be able to "read the room," be a proactive problem solver, and maintain constant communication with the supervisor.

Beaumont, TX
2497
1844 I-10 South
Suite 202
Beaumont, TX 77707

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