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Lufkin, TX

210C S. Timberland Drive, Lufkin, Texas 75901

Nacogdoches, TX

829 North University, Nacogdoches, Texas 75961

Job Details

Site Finance and Administrative Assistant January 13, 2025

14360023

Located in Lufkin, TX

Pay: $25.00 + DOE

Job Full Description

  • To coordinate and execute various financial and administrative tasks.
  • To provide support to the Financial & Administrative Division
  • To provide support to the Site Director.
  • To ensure that all job specific responsibilities relating to overall role objectives are carried out in accordance with EXCiPACT and EFfCI requirements for Good Manufacturing Practices (GMP).
  • Initiate banking transactions to be approved by the Site Director, Financial & Administrative Division
  • Prepare and process bank deposits.
  • Analyze and reconcile balances of bank accounts.
  • Prepare invoices for customers ensuring all supporting documentation is complete.
  • Process cash receipts, matching receipts to existing receivables, performing financial system precoding, and entering receipts into SAP.
  • Follow up on all receivables weekly reporting slow payments and past due amounts to Management.
  • Receive and process all vendor and supplier invoices, proof of goods and services, obtain payment approvals and preparing payments.
  • Ensure interface with vendors – place POs, pay bills, etc.
  • Execute payments to vendors or intercompany transactions.
  • Organize and maintain vendor payment files.
  • Process expense reports.
  • Process data biweekly into payroll service portal.
  • Perform periodic non-routine accounting adjustments.
  • Update for management dashboards prepared by controllers.
  • Ensure supply of various materials and services for the site, such as computer maintenance, site cleaning, office supplies, consumables for lab and manufacturing equipment, etc.

Human resources

  • Update accuracy of information used for payroll including base salaries, benefits, bonuses, etc.
  • Monitor time sheets, vacation days, overtime, sick days, absences etc. in the time and attendance system.
  • Maintain changes in employees’ benefit programs – enrolment, changes, renewals, etc.

Procurement and logistics activities

  • Maintain vendor profiles in SAP, except manufacturing components (raw materials, packaging) handled by Quality/Purchasing.
  • Process all purchase orders for administration and plant operations (including but not limited to raw materials and packaging).
  • Ensure purchase orders follow-up.
  • Record receipt of approved purchases and invoices (MIRO).
  • Track shipments from suppliers until arrival at the warehouses.
  • Act as liaison with freight forwarders for inbound stock.
  • Maintain and analyse freight costs data.
  • Support management during price negotiation with current and alternate freight forwarders.
  • Ensure completion of supplier data on vendor portals.
  • Inform vendors of complaints and manage goods returns.
  • Organize small and express parcels.

 

Customer service activities

  • Maintain customer (essentially affiliates) profiles in SAP.
  • Process and confirm all sales orders.
  • Ensure affiliates’ purchase orders follow-up.
  • Communicate order status, product availability, shipment pickups and delays.
  • Investigate on-site shipment delays.
  • Create outbound deliveries and obtain material and ship documentation.
  • Obtain BOLs and validate shipment info, enter tracking and Post Goods Issue.
  • Ensure invoices are sent to customers (automatic sending from SAP).
  • Process credits, debits and returns as necessary.
  • Liaise with freight forwarders for outbound shipments.
  • Help to manage customer complaints (NOCOH) along with the Quality Manager.
  • Prepare periodic intercompany transaction reconciliation reports.
  • Backup some of the Site Manager’s duties in case of absence.
  • Respect and promote the values, image and culture of the group.

 

 

 

#1225JOBS

Lufkin, TX
1225
210C S. Timberland Drive
Lufkin, TX 75901

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