14360023
Located in Lufkin, TX
Pay: $25.00 + DOE
Job Full Description
- To coordinate and execute various financial and administrative tasks.
- To provide support to the Financial & Administrative Division
- To provide support to the Site Director.
- To ensure that all job specific responsibilities relating to overall role objectives are carried out in accordance with EXCiPACT and EFfCI requirements for Good Manufacturing Practices (GMP).
- Initiate banking transactions to be approved by the Site Director, Financial & Administrative Division
- Prepare and process bank deposits.
- Analyze and reconcile balances of bank accounts.
- Prepare invoices for customers ensuring all supporting documentation is complete.
- Process cash receipts, matching receipts to existing receivables, performing financial system precoding, and entering receipts into SAP.
- Follow up on all receivables weekly reporting slow payments and past due amounts to Management.
- Receive and process all vendor and supplier invoices, proof of goods and services, obtain payment approvals and preparing payments.
- Ensure interface with vendors – place POs, pay bills, etc.
- Execute payments to vendors or intercompany transactions.
- Organize and maintain vendor payment files.
- Process expense reports.
- Process data biweekly into payroll service portal.
- Perform periodic non-routine accounting adjustments.
- Update for management dashboards prepared by controllers.
- Ensure supply of various materials and services for the site, such as computer maintenance, site cleaning, office supplies, consumables for lab and manufacturing equipment, etc.
Human resources
- Update accuracy of information used for payroll including base salaries, benefits, bonuses, etc.
- Monitor time sheets, vacation days, overtime, sick days, absences etc. in the time and attendance system.
- Maintain changes in employees’ benefit programs – enrolment, changes, renewals, etc.
Procurement and logistics activities
- Maintain vendor profiles in SAP, except manufacturing components (raw materials, packaging) handled by Quality/Purchasing.
- Process all purchase orders for administration and plant operations (including but not limited to raw materials and packaging).
- Ensure purchase orders follow-up.
- Record receipt of approved purchases and invoices (MIRO).
- Track shipments from suppliers until arrival at the warehouses.
- Act as liaison with freight forwarders for inbound stock.
- Maintain and analyse freight costs data.
- Support management during price negotiation with current and alternate freight forwarders.
- Ensure completion of supplier data on vendor portals.
- Inform vendors of complaints and manage goods returns.
- Organize small and express parcels.
Customer service activities
- Maintain customer (essentially affiliates) profiles in SAP.
- Process and confirm all sales orders.
- Ensure affiliates’ purchase orders follow-up.
- Communicate order status, product availability, shipment pickups and delays.
- Investigate on-site shipment delays.
- Create outbound deliveries and obtain material and ship documentation.
- Obtain BOLs and validate shipment info, enter tracking and Post Goods Issue.
- Ensure invoices are sent to customers (automatic sending from SAP).
- Process credits, debits and returns as necessary.
- Liaise with freight forwarders for outbound shipments.
- Help to manage customer complaints (NOCOH) along with the Quality Manager.
- Prepare periodic intercompany transaction reconciliation reports.
- Backup some of the Site Manager’s duties in case of absence.
- Respect and promote the values, image and culture of the group.
#1225JOBS
Lufkin, TX
1225
210C S. Timberland Drive
Lufkin, TX 75901
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