INV04
Located in Waco, TX
Pay: $14/hr.
Job Full Description
Job Title: Order Auditor & Invoicing Specialist
Hours: 8:30 AM – 5:00 PM (Full-Time)
Location: Waco, TX
We’re seeking a detail-driven Order Auditor & Invoicing Specialist to join our team! In this role, you will be the critical checkpoint between sales, operations, and accounting—ensuring all customer orders are accurate, complete, and aligned with contract terms before generating professional, timely invoices. You’ll serve as the quality control expert for outgoing invoices, helping us maintain trust, accuracy, and efficiency across the board.
Key Responsibilities:
-
Audit customer orders for accuracy, ensuring they match contracts, quotes, or purchase orders
-
Verify order data and pricing before generating invoices
-
Create and send invoices using QuickBooks Online
-
Identify and resolve discrepancies by working with internal teams (sales, customer service, etc.)
-
Ensure all invoices include accurate pricing, tax, and any applicable discounts
-
Write professional and clear notes on invoices when needed
-
Meet invoice deadlines and prioritize based on urgency
What You Bring to the Table:
- Attention to Detail
– Ability to spot inconsistencies like pricing errors, quantity mismatches, or formatting issues before invoices go out
- Accounting & Invoicing Knowledge
– Familiarity with basic accounting concepts, invoice structures, and how to apply tax and discounts properly
- Software Proficiency
– Comfortable using tools like QuickBooks Online and Microsoft Excel
- Document Matching & Internal Controls
– Able to verify data from contracts, quotes, and purchase orders to ensure accuracy
- Strong Communication Skills
– Ask the right questions, flag concerns, and collaborate with other teams to resolve issues quickly and clearly
- Time Management & Organization
– Capable of juggling multiple invoices, prioritizing tight deadlines, and keeping things running smoothly
Ideal Candidate Traits:
-
Reliable, self-motivated, and able to work independently
-
Organized and adaptable with a strong sense of urgency
-
Previous experience in an accounting, invoicing, or administrative role is a plus
Waco, TX
3255
6321 Sanger Ave
Waco, TX 76710
Apply Now Email Us