CDI
Located in Manassas, VA
Pay: $18/hr
Job Full Description
Job Summary
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing excellent customer support while managing various administrative tasks. This role requires proficiency in office management, strong communication skills, and the ability to multitask in a fast-paced environment.
Hours: 8:00 a.m. to 5:00 p.m. Monday through Friday / 1 hour lunch
Primary Duties
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Type any necessary documents in Word and Excel.
- Greet visitors and/or callers with a positive attitude and handle their inquiries or direct them to the appropriate person according to their needs.
- Make copies of correspondence or other printed material, and mail.
- Open and distribute incoming mail or other materials.
- Make a list of the supplies needed and dispense when they arrive.
- Operate office equipment, such as fax machines, copiers, postage machine or phone systems and arrange for repairs when equipment malfunctions.
- Complete forms in accordance with company procedures.
- File and record daily reports.
- File and process invoices/receipts.
- Track and record installed quantities.
- Create and provide clients with material submittals.
- Call in miss utility tickets and track them.
- Send updated weekly schedules to clients.
- Running Errands, if needed.
- Assist new hires with onboarding.
- Basic office cleaning and take out trash.
- Any other miscellaneous filing for Project Managers/Regional Manager.
- Assist Regional Manager with estimating.
- Assist Regional Manager with scheduling.
Experience
- Previous experience as a receptionist or administrative assistant preferred.
- Previous experience in the construction field preferred.
- Familiarity with office management practices and procedures is advantageous.
- Proficiency in QuickBooks and Google Suite is highly desirable.
- Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
- Strong organizational skills with attention to detail are essential for success in this role.
If you are a motivated individual with the ability to thrive in a dynamic environment while providing exceptional service, we invite you to apply for this exciting opportunity as a Receptionist/Administrative Assistant.
Manassas, VA
3111
9210 Church Street
2nd Floor
Manassas, VA 20110
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