14353608
Located in Moses Lake, WA
Pay: $25 per hour, DOE
Job Full Description
Executive Administrative Assistant
Location: Moses Lake
Pay: $25 per hour, DOE
Providing comprehensive administrative assistance to Senior Leadership and the Administration team.
Key Responsibilities:
· Calendar Management: Assists Senior Leaders in managing their schedules, including arranging meetings, preparing daily meeting folders, and resolving scheduling conflicts.
· Electronic Filing System Management: Ensures the accuracy and organization of electronic filing systems, including archiving materials from the previous year.
· Meeting Support: Compiles meeting packets and attends relevant meetings for minute-taking, as requested by Senior Leadership.
· Data Analytics & Project Support: Provides analytical support and assists with project work, including research, creation of original materials, and execution of project goals.
· Correspondence & Presentations: Drafts and types of various correspondence, such as letters, memos, forms, charts, tables, graphs, business plans, and policies and procedures. Handles confidential and sensitive information with discretion.
· Communication Screening: Screens incoming calls and correspondence, responding independently when possible.
· Support for External Consultants & Agencies: Assists outside consultants, contracted groups, and community organizations with projects and scheduling as needed.
· Payroll Support: Manages payroll timesheets for Senior Leaders' direct reports, including reviewing leave activity and approving timecards in the Kronos system.
· Expense Reporting: Prepares and processes expense reports and maintains related budget reconciliation databases.
· Travel Arrangements: Coordinates complex travel itineraries, prepares travel-related meeting documents, and manages organizational travel logistics.
· Policy & Contract Management: Oversees the documentation and maintenance of organization policies and contracts through PolicyStat and iContracts systems.
· Insurance Renewal Management: Responsible for maintaining the Samaritan Healthcare Insurance renewal process.
· Invoice Processing: Prepares and facilitates the signing of invoices and other related documents for Senior Leaders.
· Catering Arrangements: Organizes meal orders and deliveries for onsite meetings as requested by Senior Leadership.
· Supply Ordering: Manages the ordering of supplies for the copy room and administrative use.
Ideal Candidate:
· Highly proficient in using Microsoft and adept with various computer applications.
· Demonstrates attention to detail and an elevated level of accuracy.
· Organized, able to prioritize tasks, and manage multiple assignments effectively.
· Effective communication skills, capable of clear and concise interactions.
Apply Today!
· Apply directly to this posting
· Submit your application through our website: https://www.expresspros.com/MosesLakeWA/
· Already registered with Express Employment Moses Lake? If you meet the qualifications, simply text “Administrative” to (509)992-1810 and one of our associates will be in touch.
· Prefer a conversation? Contact us at (509)765-0322
#MLWAOS
Moses Lake, WA
1618
131 West 4th Avenue
Suite 201
Moses Lake, WA 98837
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