Job Details

Coordinated Entry Placement Specialist February 2, 2025

KE349

Located in Olympia, WA

Pay: $25.00-$25.50/hr DOE

Job Full Description

Express is now hiring for a Coordinated Entry Placement Specialist at a local non-profit based out of Olympia, WA. This is an evaluation to permanent opportunity. The schedule is considered full time, Monday-Thursday 9AM-5PM and Fridays 9AM-2PMThe compensation for this position will start at $25.00-$25.50/hr DOE. This company offers benefits to include medical, dental, vision, and life insurance. They also offer:

  • Holiday Pay-90 hours per fiscal year, days chosen by employee
  • Vacation Pay-2 weeks/year- accrued per hour worked
  • Sick Pay- 12 days/year- accrued per hour worked

 

Job Details: This organization is responsible for ensuring there is a high quality and functioning system for households experiencing homelessness to gain access to housing and shelter resources. The CE Placement Specialist position is responsible for supporting proper data quality across the coordinated entry system, facilitating referrals to housing and shelter providers (largely for the single adult population), supporting with case conferencing meetings, and the Built for Zero Initiative. The position may support with training providers on how to complete coordinated entry, field questions and challenges experienced by providers supporting coordinated entry, and working collaboratively with the broader team and organization to ensure the system is responsive to the needs of participants and partners.

  • Support the Coordinated Entry team and Program Manager in ensuring community providers completing CE packets are trained, aware of the current process, and challenges, questions, or issues are addressed.
  • Support with the review and processing of intake packets submitted from community partners, and follow up with partners as needed to ensure packets are complete and all required information is provided.
  • Complete data entry, ensuring households information is entered into HMIS and the appropriate CE database ensuring proper data quality and timeliness.
  • Update data within the CE databases to ensure that the master lists are current and contain sufficient information to make appropriate and timely referrals to services.
  • Provide management of the master list(s) (primarily single adult population based) to ensure households remain active, housing statuses are updated and correct, and moving households off of the list as they secure housing.
  • Work with applicable Program Managers to ensure placement from family and DV master lists to applicable programs, ensuring placement across all populations is consistent.
  • Collaborate with the CE Program Manager and broader team to ensure communication with community partners who accept referrals from the CE system is maintained, and as a team sustaining knowledge of program requirements, placement needs and availability of services.
  • Utilize the master list to identify the highest scoring, eligible and interested households to refer to available resources. Make or identify a CE staff person to make contact with clients who are next on the list for programs as provider’s request referrals; utilize client’s associated provider information to also reach out to increase success in locating clients to receive placements.
  • Remain aware of any bypass of the list approvals and ensure all bypasses are accounted for when making referrals to providers; stay in communication with CE Program Manager regarding bypasses as needed.
  • Provide partner organization with the name, HMIS #, contact information, and any other pertinent information for each referral. Ensure Release of Information’s are followed, as well as any applicable care collaboration agreements.
  • Communicate regularly with partner agencies seeking information about placement on master list, referrals available, client eligibility, etc. Respond to partner requests within 2 business days.
  • Schedule households eligible for coordinated entry with intake/assessment as needed.
  • Follow up with partners to identify referral outcomes; request written documentation of reason for denials.
  • Ensure applicable HMIS data entry is completed timely, including working to keep the list accurate within the system, logging the referrals made and placement outcomes, and supporting with the HUD APR for the CE program.
  • Attend the monthly CE committee meeting. Support the CE Program Manager in reporting out on bypasses, denials, and side doors to the system.
  • Support the weekly Name by Name meeting by ensuring the top households are identified, information is updated on the applicable spreadsheets, and staff and partners have a correct accounting of who’s at the top of the various lists. Work with CE team to ensure applicable sheets are updated in real time
  • Provide accurate and timely CE data as requested by Program Mangers, County staff, Development team and coordinated entry committee.
  • Participate in necessary trainings and continuing education opportunities as directed by supervisor.
  • Represent the organization at community meetings such as Coordinated Entry Committee, Name by Name, Built for Zero, etc.
  • Work alongside Built for Zero Coordinator, CE Program Manager, and other applicable partners as it relates to the BFZ initiative, maintaining an overall system wide awareness of gaps, successes, challenges, and support with various tests for change.
  • Participate in agency’s on-call rotation to provide backup support to volunteers in evenings; approximately 1-2 weeks per year.

 

Preferred Skills & Experience:

  • Associates degree or equivalent experience
  • Data entry or related office experience and at least one-year experience working in a social service environment
  • Computer literacy; Proficiency in the use of Microsoft office programs
  • Experience with HMIS database and other electronic client tracking systems such as Apricot and/or Ragic preferred, not required
  • Local work experience; familiarity with Thurston County social service organizations
  • Experience working with diverse populations
  • Ability to sort and analyze data, create dashboards and reports
  • Pass criminal background screen

 

Interested? 

Text Katrina at: 360-357-7195

Email your resume to: Katrina.Bryant@ExpressPros.com 

 

NO RECRUITING FEE!

 

 

Olympia, WA
2465
1120 Harrison Avenue Northwest
Olympia, WA 98502

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