14340593
Located in Vancouver, WA
Job Full Description
A Vancouver, WA-based high tech laser company has an opening for a Receptionist/Office Assistant. This position provides full-time front desk coverage and general office and administrative assistance in support of various groups and individuals. The successful candidate will be highly self-motivated, organized, and able to adapt to a consistently changing, fast-paced and dynamic environment. This is an excellent opportunity to start your career at an established company and learn about different areas of the business.
Schedule: Monday - Friday, 8am - 5pm (temp to hire)
Pay: $19 - $25 / hr DOE
Responsibilities
- Provides reception desk coverage; answers and transfers calls, greets and signs visitors in, sorts and distributes mail, orders office supplies, and coordinates daily lunch program.
- Provides administrative assistance to all staff, performing general office duties and assisting with communications, new employee orientations, and safety related activities.
- Works closely with and schedules office related vendors such as restaurants, furniture and office suppliers, and coffee and food vending service providers.
- Schedules and coordinates logistics for meetings and corporate events; reserves conference rooms, arranges catering, and provides meeting support.
- Maintains filing and performs data entry.
- Uses card-key badging system to create and terminate badges, assist with employee access updates, and performing occasional audits.
- Assists with company office move planning, coordination, and new office setup.
- Reconciles company credit card transactions and maintains expense records.
- Coordinates company events; including blood drives, flu shot clinics, holiday fundraisers, etc.
- Creates training and process documentation.
- Evaluates and recommends improvements in procedures, systems, and record keeping.
- May assist with coordinating travel arrangements including hotel reservations, airfare, and rental cars through preferred travel agency, as needed.
- Performs project management and various other administrative tasks, as needed.
Qualifications
- 3+ years of increasingly responsible clerical experience in a professional environment.
- College coursework or degree preferred.
- Experience in general accounting, business, human resources, or project management experience is a plus.
- Proficient in Windows, Microsoft Word, Excel, and Outlook.
- MS PowerPoint and SharePoint knowledge is preferred.
- Ability to establish and maintain cooperative, positive, and effective working relationships.
- Ability to work without direct supervision and to apply sound judgment in making decisions in accordance with established policies and procedures.
- Excellent listening and customer service skills, both in person and on the phone.
- Ability to protect confidential and proprietary information and to set professional boundaries.
- Excellent written and verbal communication skills.
- Good problem-solving and conflict resolution skills, ability to effectively guide and assist others.
- Ability to learn new systems.
- Ability to coordinate across organizational boundaries to complete projects or tasks.
- High attention to detail and ability to multitask.
- Ability to communicate effectively, in English, with personnel at all levels of the organization.
Must be able to work onsite from 8:00AM to 5:00PM, Monday through Friday.
Associate Benefits
While working for Express, our associates can also become eligible for a variety of benefits*:
- Referral bonuses - $25 per employee referred after 80 hours worked.
- Medical plan
- Dental plan
- Vision/eyewear plan
- Prescription drug reimbursement
- Short-term disability
- Direct deposit
- Sick Pay
- 401(k) retirement savings plan
- Life insurance
*For more information about our benefits, visit https://www.expresspros.com/Job-Seekers/Employee-Benefits/Default.aspx
Apply online or at our office:
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https://www.expresspros.com/VancouverWA/Job-Openings.aspx
Vancouver, WA
1935
2612 Northeast 114th Avenue
Vancouver, WA 98684
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