14360246
Located in Green Bay, WI
Pay: 18-24
Job Full Description
Are you an administrative professional looking for a role that goes beyond client service? Ready to put your skills to work in a fast-paced office environment? We are on the lookout for someone who is personable, professional, and passionate about making clients feel truly valued! Jumpstart your career today with a role that offers both challenge and opportunity!
Administrative Assistant Job Highlights:
Schedule: Full-time, 1st shift, hours between 8:00 am – 5:00 pm Monday-Friday
Pay: $18-24 per hour, depending on experience
Evaluation-to-hire, meaning this company wants you LONG TERM!
Casual, supportive work environment
Administrative Assistant Job Summary:
As an Administrative Assistant, you will be responsible for providing exceptional service to clients and ensuring a positive, welcoming atmosphere. In addition to direct client-facing duties, this role also involves assisting in marketing initiatives and supporting the overall growth of the firm’s vision. The ideal candidate is personable, professional, and committed to making every client feel valued and cared for.
Administrative Assistant Job Duties:
Answer and route incoming calls, addressing client inquiries and ensuring their needs are met promptly.
Welcome clients into the office, ensuring a warm and inviting experience from arrival to departure.
Manage and process incoming and outgoing mail, ensuring timely communication with clients.
Respond to general email inquiries, providing clear and professional assistance.
Assist with scheduling client appointments and maintaining an organized calendar.
Oversee the upkeep of office supplies and maintain the cleanliness of shared spaces, including the lobby and conference rooms.
Prepare conference rooms for client meetings, ensuring all materials and technology are set up and functioning.
Collaborate with the Relationship Manager to assist with marketing efforts and client appreciation initiatives.
Provide support to clients with online account set up and troubleshooting.
Maintain the office phone system, including voicemail greetings and message management.
Coordinate office maintenance, such as scheduling cleaning services, pest control, and general repairs.
Create client-facing reports and assist with meeting preparation and follow up tasks.
Professionally handle client interactions both in person and over the phone.
Manage operational tasks such as document scanning, filing, and record-keeping.
Develop and maintain organized systems for managing office activities.
Perform basic compliance-related duties as required.
Assist the team with other tasks as directed by advisors and operations team members.
Administrative Assistant Job Requirements:
Strong client service mindset with positive, solution-oriented approach.
Exceptional interpersonal skills and a friendly, approachable demeanor
Professional appearance and communication style
High attention to detail and commitment to delivering quality service.
Excellent organizational skills and the ability to manage multiple tasks effectively.
Proficiency in Microsoft Office Suite and other office management tools.
Strong verbal and written communication skills, with the ability to engage with clients confidently.
Ability to work independently and as part of a collaborative team.
Interest in financial services and a basic understanding of financial markets is a plus.
High school diploma or equivalent required.
Helpful:
Bachelor's degree in finance, communications, or related field
Prior office or administrative experience in a client-facing role
Benefits as an Express Associate:
Medical Benefits
Holiday Pay
401K
Free Employee Assistance Program, Training, and Scholarship Opportunities
Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.
To Apply: Submit a resume to Jobs.GreenBayWI@ExpressPros.com, apply online at Expresspros.com, or give us a call at 920-940-6000
Green Bay, WI
3373
2271 Fox Heights Lane
Green Bay, WI 54304
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