C127C
Located in Green Bay, WI
Pay: 20.00
Job Full Description
A Green Bay area religious institution is looking for a self-motivated administrative assistant to join their team! The Administrative assistant will report to the Director of Facilities and Properties overseeing office operations, serving as a resource for both the parish and schools, and providing back up support for the mail/clerk purchasing coordinator and supply management systems.
Administrative Assistant Highlights:
- Pay is $20.00/hour
- Part-time Job Share, Tuesday – 8.25 hrs. and Friday mornings 4.5 hrs.
- Evaluation-to-hire, meaning the company is looking for a long-term fit!
- Friendly, welcoming environment
- Great work life balance!
Administrative Assistant Primary Responsibilities:
- Attend faith-based retreats, seminars, and discussions.
- Provide administrative support to the Director of Facilities and Properties
- Manage confidential correspondence and materials.
- Prepare statistical reports, including graphs and GIS mapping.
- Coordinate meeting arrangements for internal and external stakeholders.
- Assist with commercial real estate and tax reporting.
- Prepare supply reports for Finance & Accounting
- Oversee annual RFP’s or service contracts (e.g., print companies, insurance vendors)
- Guide parishes and schools through the proxy process, ensuring completeness of materials.
- Assist with the contract review process and property lease renewals.
- Oversee cemetery certification and related database management.
- Support purchasing and inventory systems.
- Fulfill mail clerk / purchasing coordinator duties when needed.
- Share responsibility for managing conference room bookings.
- Collaborate with contract personnel for smooth office operations.
- Process detailed bills for all campus departments, ensuring proper coding and approvals.
- Work with the Mail Clerk to coordinate mail and copier services.
- Provide support during the absence of the Mail Clerk/Purchasing Coordinator
- Assist with the recording and hospitality for meetings.
- Provide basic guidance on construction contracts, lease agreements, and insurance matters.
- Maintain and update insurance binders.
- Ensure timely submission of timecards for Facilities and Properties
- Manage key assignments for HR and support facility maintenance requests.
- Serve as the main contact for multi-function devices.
Administrative Assistant Qualifications:
- Associates degree required, with 2-3 years of experience in administrative support.
- Bachelor's degree preferred.
- Advanced proficiency in Microsoft Office, including Access, Word, and Excel
- Familiarity with GIS mapping systems is a plus.
- Strong knowledge of grammar, spelling, and punctuation
- A valid driver’s license is required.
Benefits as an Express Associate:
- Medical Benefits
- Holiday Pay
- 401K
- Free Employee Assistance Program, Training, and Scholarship Opportunities
- Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.
To Apply: Submit a resume to Jobs.GreenBayWI@ExpressPros.com, apply online at Expresspros.com, or give us a call at 920-940-6000.
Green Bay, WI
3373
2271 Fox Heights Lane
Green Bay, WI 54304
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