14352792
Located in Waunakee, WI
Pay: $18 - $22/hour
Job Full Description
We are seeking candidates for a Front Desk Office Assistant with a manufacturing client in Waunakee.
The ideal candidate will ensure the smooth running of the office, support company operations, be the first point of contact with our company and contribute to our overall efficiency and productivity.
Key Responsibilities:
- Manage office/safety supplies, equipment, and inventory.
- Ensure the office environment is clean, safe, and well-maintained.
- Maintain the general office filing system, perform other clerical receptionist duties such as filing, photocopying, scanning, etc.
- Organize and schedule meetings, warmly and enthusiastically receive visitors and direct and announcing them to the appropriate person.
- Support with coordinating company events and activities and monthly company newsletters.
- Receiving and sorting daily mail/packages and managing any necessary UPS/FedEx shipments.
- Serve as the point of contact for internal and external communications.
- Answering, screening, and forwarding incoming phone calls.
- Oversee office budget, process invoices, and manage petty cash. A
- Assist with change orders, lien waivers and past due invoice reconciliation.
- Ability to take orders, invoice, and schedule pick up.
- Support various projects; sending and receiving submittals and bids.
- Work with purchasing department to place orders, receive, and track materials and manage inventory deductions.
- Time entry and PTO scheduling.
Qualifications:
- High school or general education degree (GED) required.
- Proven experience in an office support position or in a similar administrative role.
- High Level of Professionalism
- Strong Listening skills
- Familiarity with phone systems
- Willingness to learn and to grow with the company.
- Ability to work under pressure.
- Comfortable multi-tasking and prioritizing tasks without guidance
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software (e.g., Microsoft Office Suite).
Schedule: 8am - 5pm Mon - Fri
Pay: Based on previous experience, up to $23/hour
Work for a reputable Madison area employer with low turnover and offers great benefits and perks including a competitive salary and benefits that include health insurance, disability insurance, life insurance, 401(k), paid time off, profit sharing, paid holiday, company sponsored events and more!
Interested candidates can apply many ways:
- Call 608-663-1940 to speak with an Employment Specialist
- Submit online application
- Send resumes to jobs.fitchburgwi@expresspros.com
Madison West (Fitchburg), WI
3236
2980 Cahill Main
Suite 106
Fitchburg, WI 53711
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