14360265
Located in Germantown, WI
Job Full Description
Administrative Assistant
Full time- 1st shift
Responsibilities
• Handle and coordinate active calendars Google Platform- Calendar, Gmail, Drive, Docs, Notes and Microsoft 365
• Schedule and confirm meetings using Google Platform- Calendar, Gmail, Drive, Docs, Notes and Microsoft 365
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Handle invoicing clients per contracts and verify payment is collected as expected.
• Create a vendor payment strategy using Progress billing based on open invoices and collections by using Computer Ease Book Keeping a Construction Based Accounting Software
• Ensure positive client and vendor relationships are maintained by managing contract work flow by managing change orders and work orders.
• Generate and Manage Master Subcontract Agreement and managing Certificate of Insurance Limitations for Contractors and Construction Lien Waivers
Qualifications
• Education – Associates degree in Accounting or Business.
• Experience and/or Training – 3 to 5 years of experience in accounting.
• Licenses/Certificates - Notary Public or ability to become one.
• Technology/Equipment – Ability to operate a variety of office equipment and Microsoft Office Programs, including proficiency in Word and Excel. Prior experience in finance/accounting software.
Mequon, WI
1752
11126 North Cedarburg Road
Mequon, WI 53092
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