Located in Wausau, WI
Job Full Description
Are you ready for an exciting new opportunity to be part of something meaningful in your community? A respected Wausau-area non-profit is seeking a detail-oriented Administrative Assistant to join our team. Candidates must be organized, adaptable, friendly, and professional.
About the Role
As a key part of our mission-driven organization, you’ll support the President/CEO, VP of Finance and Administration, and staff. From managing data to streamlining office operations, you’ll play a vital role in enhancing our region’s quality of life while serving as a welcoming ambassador.
Key Responsibilities
- Administrative Support: Assist the President/CEO with correspondence, reports, scheduling, and calendar management, and support the VP of Finance with credit card processing, report preparation, and audits.
- Board Support: Prepare and distribute agendas, meeting packets, and minutes; coordinate board and committee meetings, including scheduling, logistics, and compliance tracking.
- Data Entry & Processing: Accurately enter and manage invoices, grants, and donor gifts; handle donor inquiries and create event campaigns.
- Customer Service: Welcome visitors, manage calls via the Ring Central system, and provide excellent front-desk support.
- Office Management: Oversee supplies, mail, and compliance documents; maintain organized, functional meeting spaces.
- Database Management: Maintain accurate donor records, improve processes, and digitize key documents.
- Technical Proficiency: Utilize Microsoft Office 365 and organizational software (training provided) for efficient operations and communication.
- Events Coordination: Set up meeting spaces, manage catering, and ensure a professional environment for events.
Work Environment
- Full-time, non-exempt, in-person position during standard business hours.
- The standard work week is 36 hours, including a half day on Fridays.
- Occasional local travel and light physical tasks may be required.
Education and Experience
- Associate’s Degree or demonstrated office experience required.
- Accounting experience and familiarity with relational databases preferred.
Salary and Benefits
Competitive salary and benefits.
Ready to make a difference? Learn more and apply today!
Weston (Wausau), WI
2693
1134 East Grand Avenue
Suite F
Rothschild, WI 54474
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